How To Fix 56414 - A maximum D rate for meals receipts (category M) is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 414

• Message text: A maximum D rate for meals receipts (category M) is not allowed

What causes this issue?

For a maximum D rate for a travel expense type, exceeding amounts are
written to the second wage type from the view
<DS:SIMG.SIMG_OHR0037>Assign wage types to travel expense types for
individual receipts</>.
For meals receipts (expense types of expense category M), however, the
second wage type is needed for writing taxable shares (additional
amounts).

System Response

The system does not allow entry of a D maximum rate for travel expense
types in expense category M.

How to fix this error?

Use a travel expense type of another expense category or another amount
type, or exit the action.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56414 - A maximum D rate for meals receipts (category M) is not allowed ?

  The SAP error message 56414, which states "A maximum D rate for meals receipts (category M) is not allowed," typically occurs in the context of travel and expense management within SAP systems. This error is related to the configuration of meal allowances and the associated rates that are set up in the system.
  Cause:
  
  Configuration Issue: The error usually arises when the system is configured to not allow a maximum daily rate (D rate) for meal receipts in the specified category (in this case, category M for meals).
  Policy Restrictions: Company policies may dictate that meal expenses cannot exceed a certain limit, and if the entered amount exceeds this limit, the error will trigger.
  Incorrect Data Entry: Users may inadvertently enter a meal receipt amount that exceeds the allowed maximum rate.
  
  Solution:
  
  
  Check Configuration: 
  
  Review the configuration settings in the SAP system for travel and expense management. Ensure that the settings for meal allowances and maximum rates are correctly defined.
  Navigate to the relevant customizing settings (usually found in SPRO) and check the settings for travel expenses, specifically for meal allowances.
  
  
  
  Review Company Policies: 
  
  Ensure that the meal expense policies are clearly defined and communicated to employees. If the policy allows for a maximum D rate, ensure that it is correctly configured in the system.
  
  
  
  Adjust Receipt Amount: 
  
  If the receipt amount entered exceeds the allowed maximum, adjust the amount to comply with the set limits. Ensure that the amount entered is within the permissible range.
  
  
  
  Consult with SAP Support: 
  
  If the issue persists after checking configurations and policies, consider reaching out to SAP support or your internal SAP team for further assistance. They may provide insights into specific configurations or updates that need to be applied.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on known issues.
  Documentation: Review SAP documentation related to travel management and expense reporting for best practices and guidelines on configuring meal allowances.
  User Training: Provide training to users on how to correctly enter meal receipts and understand the limits set by the organization.
  
  By addressing the configuration and ensuring compliance with company policies, you should be able to resolve the error message 56414 effectively.