How To Fix 56346 - Total exceeds total miles/kms by & miles/kms

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 346

• Message text: Total exceeds total miles/kms by & miles/kms

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56346 - Total exceeds total miles/kms by & miles/kms ?

  The SAP error message 56346, which states "Total exceeds total miles/kms by & miles/kms," typically occurs in the context of travel management or expense reporting within the SAP system. This error indicates that the total distance entered for a travel expense exceeds the allowed or expected total distance by a specified amount.
  Cause:
  
  Data Entry Error: The user may have incorrectly entered the mileage or distance for a trip, leading to a total that exceeds the expected value.
  Configuration Issues: There may be configuration settings in the SAP system that define maximum allowable distances for certain trips or routes.
  Mileage Calculation Errors: The system may have a predefined calculation for distances that does not match the user-entered values.
  Travel Policy Violations: The entered distance may violate company travel policies, which could set limits on allowable travel distances.
  
  Solution:
  
  Review Data Entry: Check the mileage or distance entries for accuracy. Ensure that the values entered are correct and reflect the actual travel undertaken.
  Check Configuration Settings: Consult with your SAP administrator or configuration team to review the settings related to travel distances. Ensure that the configuration aligns with company policies and expected travel distances.
  Adjust Travel Plans: If the distance entered is indeed correct but exceeds the allowable limits, consider adjusting the travel plans or routes to comply with the policy.
  Consult Travel Policy: Review the company’s travel policy to understand the limits on travel distances and ensure compliance.
  Error Message Details: Pay attention to the specific details provided in the error message, including the exact amount by which the total exceeds the allowed distance, to guide your corrections.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  User Documentation: Refer to the user documentation for the travel management module in SAP for guidance on entering travel data correctly.
  Training: If this error is common among users, consider providing additional training on how to enter travel data accurately and understand the system's calculations.
  
  If the issue persists after following these steps, it may be beneficial to escalate the matter to your SAP support team for further investigation.