How To Fix 56341 - Account assignment edited already exists. Shares will be accumulated

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 341

• Message text: Account assignment edited already exists. Shares will be accumulated

What causes this issue?

Shares with the same account assignment are combined.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56341 - Account assignment edited already exists. Shares will be accumulated ?

  The SAP error message 56341, "Account assignment edited already exists. Shares will be accumulated," typically occurs in the context of financial transactions, particularly when dealing with account assignments in SAP's Financial Accounting (FI) or Controlling (CO) modules. This error indicates that there is an attempt to create or modify an account assignment that already exists in the system, leading to a situation where the system cannot process the transaction as intended.
  Cause:
  
  Duplicate Account Assignment: The error is primarily caused by trying to enter an account assignment (like cost center, internal order, or project) that has already been used in a previous transaction.
  Accumulation of Shares: The system is designed to accumulate shares for the same account assignment, which can lead to confusion if the user is trying to create a new entry instead of modifying an existing one.
  Incorrect Transaction Type: The transaction type being used may not support the creation of multiple entries for the same account assignment.
  
  Solution:
  
  Check Existing Entries: Review the existing account assignments in the system to see if the one you are trying to enter already exists. You can do this by navigating to the relevant transaction or report that lists account assignments.
  Modify Instead of Create: If the account assignment already exists, consider modifying the existing entry instead of trying to create a new one. This may involve changing the amount or other details associated with the existing entry.
  Use Different Account Assignment: If appropriate, use a different account assignment that does not conflict with existing entries.
  Consult Documentation: Review SAP documentation or help files related to the specific transaction you are working with to understand the rules around account assignments.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific configuration and business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., FB50 for general ledger postings, KSB1 for cost center reports) that may help you navigate and troubleshoot the issue.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions that may not be immediately apparent.
  User Permissions: Ensure that you have the necessary permissions to create or modify account assignments in the system, as restrictions may also lead to errors.
  
  By following these steps, you should be able to address the error message and proceed with your financial transactions in SAP.