How To Fix 56239 - Relevant change in schema not possible due to trip advance

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 239

• Message text: Relevant change in schema not possible due to trip advance

What causes this issue?

You want to change the trip schema during entry of trip facts.

System Response

Since the trip includes a travel advance, it is not possible to change
the trip schema.

How to fix this error?

If the trip has not yet been saved, delete the travel advance first. If
the trip has already been saved, cancel the trip and create a new trip
with the relevant trip schema.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56239 - Relevant change in schema not possible due to trip advance ?

  The SAP error message 56239, which states "Relevant change in schema not possible due to trip advance," typically occurs in the context of travel management or expense reporting within the SAP system. This error indicates that there is an attempt to make a change to a schema (such as a travel request or expense report) that cannot be processed because there is an existing trip advance associated with it.
  Cause:
  
  
  Trip Advance Exists: The primary cause of this error is that there is a trip advance already recorded for the travel request or expense report you are trying to modify. The system prevents changes to the schema to maintain data integrity and ensure that the financial implications of the trip advance are correctly accounted for.
  
  
  Schema Locking: The schema may be locked due to the trip advance, which means that certain changes cannot be made until the advance is cleared or adjusted.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Trip Advances: Review the travel request or expense report to identify any trip advances that have been recorded. You can do this by navigating to the relevant transaction in SAP (e.g., using transaction codes like PR05 for travel expenses).
  
  
  Clear or Adjust the Trip Advance: If a trip advance exists and you need to make changes to the schema, you may need to:
  
  Clear the trip advance if it is no longer needed.
  Adjust the trip advance to reflect the correct amounts or details.
  Ensure that any changes made to the trip advance are properly reflected in the associated travel request or expense report.
  
  
  
  Consult with Finance or Travel Management: If you are unsure about how to proceed with the trip advance or if you need to make significant changes, it may be helpful to consult with your finance department or the team responsible for travel management within your organization.
  
  
  Review Documentation: Check any internal documentation or guidelines related to travel management in your organization, as there may be specific procedures to follow when dealing with trip advances and schema changes.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), PR03 (Travel Request), and others that may be used to manage travel-related data.
  SAP Notes: Look for SAP Notes or Knowledge Base Articles related to error message 56239 for any specific patches or updates that may address this issue.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to travel requests and expenses, as restrictions may also lead to errors.
  
  By following these steps, you should be able to resolve the error and proceed with the necessary changes in the SAP system.