How To Fix 56208 - Trip duration is &1 nights; a maximum of &2 nights are allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 208

• Message text: Trip duration is &1 nights; a maximum of &2 nights are allowed

What causes this issue?

The trip entered has a duration of &V1& days. According to constant
REIDR in the Travel Accounting constants, the maximum allowed duration
for a business trip is &V2& days.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the entry is correct.
It may be necessary to complete IMG activity
<DS:SIMG.SIMG_OHR0410>Check Travel Accounting Constants</>.
If you do not have the necessary authorization, inform your system
administrators so that the entry can be made in the table.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56208 - Trip duration is &1 nights; a maximum of &2 nights are allowed ?

  The SAP error message 56208, which states "Trip duration is &1 nights; a maximum of &2 nights are allowed," typically occurs in the context of travel management within SAP, particularly when dealing with travel requests or travel expense reports. This error indicates that the duration of the trip exceeds the maximum allowed duration set in the system.
  Cause:
  
  Configuration Limits: The maximum trip duration is defined in the system configuration. This limit can be set based on company policies or specific travel regulations.
  Incorrect Data Entry: The user may have entered an incorrect number of nights for the trip, either by mistake or misunderstanding the requirements.
  Travel Policy Changes: Changes in company travel policies may not have been updated in the SAP system, leading to discrepancies between expected and actual limits.
  
  Solution:
  
  
  Check Configuration Settings:
  
  Navigate to the configuration settings in SAP (usually done by a system administrator).
  Check the settings for trip duration limits in the Travel Management module. This can typically be found under the IMG (Implementation Guide) settings for Travel Management.
  Adjust the maximum allowed nights if necessary, based on updated company policies.
  
  
  
  Review Trip Details:
  
  Verify the trip details entered by the user. Ensure that the number of nights is accurate and aligns with the intended travel plan.
  If the trip duration is indeed longer than allowed, consider splitting the trip into two separate trips if applicable.
  
  
  
  User Training:
  
  Provide training or guidelines to users on how to correctly enter trip details and understand the limitations set by the company.
  
  
  
  Consult with HR or Travel Management:
  
  If there are specific policies that dictate the maximum trip duration, consult with the HR or Travel Management department to ensure compliance and understand the rationale behind the limits.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance on configuration settings.
  Documentation: Review the SAP documentation related to Travel Management for best practices and configuration guidelines.
  User Forums: Engage with SAP user communities or forums for insights from other users who may have encountered and resolved similar issues.
  
  By following these steps, you should be able to resolve the error message 56208 and ensure that trip durations comply with the established limits in your SAP system.