How To Fix 56199 - The trip can not be saved

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 199

• Message text: The trip can not be saved

What causes this issue?

The trip was recorded with a release < 4.0A and has already been
settled. You want to save this trip after changing the miles/kms
entries. This is not possible, since it is not possible to find out
whether retroactive accounting must be started
Compare release infos: Personnel Management --> Travel Management -->
<ZH>Complete retroactive accounting ability for miles/kms accumulation
</>.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56199 - The trip can not be saved ?

  The SAP error message 56199, "The trip cannot be saved," typically occurs in the context of travel management within the SAP system, particularly when dealing with travel expenses and trip data. This error can arise due to various reasons, and understanding the cause is essential for finding a solution.
  Possible Causes:
  
  Missing Required Data: Certain mandatory fields may not be filled out in the trip data, such as travel dates, destinations, or cost centers.
  Incorrect Data Format: The data entered may not conform to the expected format (e.g., date formats, numeric values).
  Authorization Issues: The user may not have the necessary permissions to save the trip.
  System Configuration: There may be configuration issues in the travel management module that prevent the trip from being saved.
  Validation Errors: The system may have validation rules that are not being met, such as budget limits or policy compliance.
  Technical Issues: There could be underlying technical issues, such as database locks or system errors.
  
  Solutions:
  
  Check Required Fields: Ensure that all mandatory fields are filled out correctly. Review the trip details for any missing information.
  Validate Data Formats: Make sure that all data entered adheres to the required formats. For example, check date formats and ensure that numeric fields do not contain invalid characters.
  Review User Permissions: Confirm that the user has the necessary authorizations to create and save trips. If not, contact your SAP administrator to adjust permissions.
  Consult Configuration Settings: Work with your SAP support team to review the configuration settings in the travel management module. Ensure that all settings are correctly defined.
  Check for Validation Rules: Review any validation rules that may be in place and ensure that the trip complies with them. This may involve checking budget limits or travel policies.
  Technical Support: If the issue persists, consider reaching out to your IT support team or SAP support for further assistance. They can investigate any technical issues that may be causing the error.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Documentation: Refer to the user documentation for the travel management module to understand the required fields and processes better.
  Training: If users frequently encounter this error, consider providing additional training on how to correctly enter trip data in the SAP system.
  
  By systematically addressing these potential causes, you should be able to resolve the error and successfully save the trip in the SAP system.