How To Fix 56168 - Per-diem settlement and individ.receipt not allowed for &

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 168

• Message text: Per-diem settlement and individ.receipt not allowed for &

What causes this issue?

You want to account both individual receipts and per diems/flat rates
for &V1&.

How to fix this error?

Specify individual receipts for &v1& or choose per diem accounting.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56168 - Per-diem settlement and individ.receipt not allowed for & ?

  The SAP error message 56168, which states "Per-diem settlement and individual receipt not allowed for &," typically occurs in the context of travel expense management within SAP. This error indicates that there is a conflict between the type of expense settlement being processed (per diem) and the presence of individual receipts for the same expense type.
  Cause:
  
  Conflict in Settlement Types: The error arises when a user attempts to process a travel expense report that includes both per diem allowances and individual receipts for the same expense category. SAP does not allow this combination because it can lead to double reimbursement for the same expenses.
  Configuration Settings: The system may be configured to disallow the combination of per diem and individual receipts for certain expense types or travel scenarios.
  
  Solution:
  
  Review Expense Report: Check the travel expense report to ensure that you are not mixing per diem claims with individual receipts for the same expense category. You should either claim per diem or submit individual receipts, but not both for the same expense.
  Adjust Claims: If you find that both types of claims are present, you will need to adjust the expense report:
  
  Remove the individual receipts if you wish to claim per diem.
  Alternatively, if you want to keep the individual receipts, remove the per diem claims.
  
  
  Consult Configuration: If you believe that the configuration settings in SAP should allow for both types of claims, consult with your SAP administrator or the finance department to review the settings related to travel expense processing.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or updates regarding this error message.
  Documentation: Review SAP documentation related to travel management and expense reporting for best practices and guidelines on how to handle per diem and individual receipts.
  User Training: Ensure that users involved in travel expense reporting are trained on the policies regarding per diem and receipt submissions to avoid future occurrences of this error.
  
  By following these steps, you should be able to resolve the error and ensure compliance with your organization's travel expense policies.