How To Fix 53501 - Personnel number for ID number &1 on &2 cannot be found

SAP Error Message - Details

• Message type: E = Error

• Message class: 53 - Incentive Wages Data

• Message number: 501

• Message text: Personnel number for ID number &1 on &2 cannot be found

What causes this issue?

The ID number is not assigned to any employee on the key date.

System Response

The time event is rejected.

How to fix this error?

Enter the correct ID number or assign the ID number to the
correct employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 53501 - Personnel number for ID number &1 on &2 cannot be found ?

  The SAP error message "53501 Personnel number for ID number &1 on &2 cannot be found" typically occurs in the context of personnel administration or human resources modules when the system is unable to locate a personnel number associated with a specific ID number on a given date.
  Cause:
  
  Missing Data: The personnel number may not exist in the system for the specified ID number. This could be due to data entry errors or missing records.
  Incorrect ID Number: The ID number provided may be incorrect or not formatted properly.
  Date Issues: The date specified may not correspond to a period where the personnel number is valid or active.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or missing records.
  Authorization Issues: The user may not have the necessary authorizations to view the personnel number associated with the ID.
  
  Solution:
  
  Verify ID Number: Check the ID number for accuracy. Ensure that it is correctly entered and formatted.
  Check Personnel Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the personnel number associated with the ID number.
  Review Date Validity: Ensure that the date you are querying falls within the validity period of the personnel record.
  Data Consistency Check: If data migration has occurred, perform a consistency check to ensure that all necessary records are present.
  Authorization Check: Ensure that the user has the appropriate authorizations to access the personnel data.
  Consult with HR Team: If the issue persists, consult with the HR team or system administrator to investigate further.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for personnel administration to understand how ID numbers and personnel numbers are managed.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution.