How To Fix 53103 - Employee &1 does not exist, entries are ignored

SAP Error Message - Details

• Message type: E = Error

• Message class: 53 - Incentive Wages Data

• Message number: 103

• Message text: Employee &1 does not exist, entries are ignored

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 53103 - Employee &1 does not exist, entries are ignored ?

  The SAP error message "53103 Employee &1 does not exist, entries are ignored" typically occurs in the context of HR or payroll processing when the system is trying to process data for an employee that is not recognized in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Employee Not Created: The employee number referenced in the error message does not exist in the SAP system. This could be due to the employee not being created in the system or being deleted.
  Incorrect Employee Number: There may be a typo or incorrect employee number being used in the transaction or report.
  Data Migration Issues: If data was migrated from another system, there may have been issues during the migration process that resulted in missing employee records.
  Inactive Employee: The employee record may exist but is marked as inactive or terminated, which can lead to this error in certain contexts.
  Authorization Issues: The user may not have the necessary authorizations to view or process the employee record.
  
  Solution:
  
  Verify Employee Existence: Check if the employee number exists in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Correct Employee Number: Ensure that the employee number being used is correct. Double-check for any typos or formatting issues.
  Create Employee Record: If the employee does not exist, create a new employee record using transaction PA40 (Personnel Actions) or PA30.
  Check Employee Status: If the employee exists but is inactive, review the employee's status and determine if they need to be reactivated or if the processing should be adjusted accordingly.
  Review Authorization: Ensure that the user has the necessary authorizations to access and process the employee data. This may involve checking user roles and permissions.
  Consult with HR Team: If you are unsure about the employee's status or the correct procedures, consult with your HR team for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 for managing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or help files related to HR and payroll processing for additional context and troubleshooting steps.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the appropriate solution.