How To Fix 4F251 - Only 'In Process' document can be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: 4F - Message class for India localization

• Message number: 251

• Message text: Only 'In Process' document can be changed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 4F251 - Only 'In Process' document can be changed ?

  The SAP error message 4F251: "Only 'In Process' document can be changed" typically occurs when you attempt to modify a document that is not in the "In Process" status. This error is common in various SAP modules, particularly in the context of document management, workflow, or transaction processing.
  Cause:
  
  Document Status: The document you are trying to change is in a status that does not allow modifications. For example, it might be in a "Completed," "Closed," or "Approved" status.
  Workflow Restrictions: If the document is part of a workflow, it may be locked for editing until it reaches a certain stage in the workflow.
  Authorization Issues: Sometimes, the user may not have the necessary permissions to edit documents that are not in the "In Process" status.
  
  Solution:
  
  Check Document Status: Verify the current status of the document. If it is not "In Process," you will need to either change the status (if possible) or create a new document if modifications are necessary.
  Reopen Document: If the document needs to be modified and is in a status that allows reopening, you may need to follow the appropriate process to change its status back to "In Process."
  Workflow Management: If the document is part of a workflow, check the workflow status and see if it can be returned to a state where it can be edited.
  User Permissions: Ensure that you have the necessary permissions to edit the document. If not, contact your SAP administrator to request the appropriate access.
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for handling document statuses and workflows.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you manage document statuses (e.g., ME22N for changing purchase orders).
  User Training: Ensure that users are trained on the document management processes within SAP to avoid common pitfalls that lead to this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's official documentation for further assistance.