How To Fix 4B068 - Unable to calculate number of months worked by employee

SAP Error Message - Details

• Message type: E = Error

• Message class: 4B - Message Class for Philippines

• Message number: 068

• Message text: Unable to calculate number of months worked by employee

What causes this issue?

The <LS>13th Month</> program encountered problems calculating the
actual number of months worked by the employee.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Make sure that you have maintained the hiring, and if applicable,
the termination data correctly for the employee.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 4B068 - Unable to calculate number of months worked by employee ?

  The SAP error message 4B068 ("Unable to calculate number of months worked by employee") typically occurs in the context of payroll processing or employee data management. This error indicates that the system is unable to determine the number of months an employee has worked, which is often required for calculations related to benefits, payroll, or other HR functions.
  Causes:
  
  Incomplete Employee Data: The employee's master data may be incomplete or missing key information, such as start date, end date, or employment status.
  Incorrect Date Formats: The dates entered may not be in the correct format or may be invalid.
  Employment Status Issues: The employee may have a status that does not allow for the calculation of months worked (e.g., inactive, terminated).
  Configuration Issues: There may be issues with the configuration of the payroll or HR module that affect how months worked are calculated.
  Time Management Data: Missing or incorrect time management data can also lead to this error.
  
  Solutions:
  
  Check Employee Master Data: Verify that all relevant fields in the employee's master data are filled out correctly, including the start date and any other necessary employment details.
  Review Employment Status: Ensure that the employee's status is active and that there are no discrepancies in their employment records.
  Validate Date Formats: Check that all date fields are in the correct format and that there are no invalid dates.
  Examine Time Management Records: If applicable, review the employee's time management records to ensure that they are complete and accurate.
  Consult Configuration Settings: If the issue persists, consult with your SAP HR or payroll configuration team to ensure that the system is set up correctly for calculating months worked.
  Run Reports: Use relevant SAP reports to identify any discrepancies or issues with employee records that may be causing the error.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for detailed information on payroll processing and employee data management.
  
  If the problem continues after checking these areas, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.