How To Fix >4583 - Debit Memo notification &1 &2 is no longer open

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 583

• Message text: Debit Memo notification &1 &2 is no longer open

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4583 - Debit Memo notification &1 &2 is no longer open ?

  The SAP error message "4583 Debit Memo notification &1 &2 is no longer open" typically indicates that you are trying to process a debit memo notification that has already been closed or completed. This error can occur in various scenarios, such as when attempting to change, delete, or reference a debit memo that is no longer in an open status.
  Cause:
  
  Closed Document: The debit memo notification you are trying to access has already been processed and is no longer in an open state.
  Status Change: The status of the debit memo may have been changed due to prior processing, such as billing or payment.
  Data Integrity Issues: There may be inconsistencies in the database or issues with the document flow that have led to the document being marked as closed.
  
  Solution:
  
  Check Document Status: Verify the status of the debit memo notification using transaction codes like VF03 (Display Billing Document) or FB03 (Display Document). Ensure that the document is indeed closed.
  Review Document Flow: Check the document flow to see if there are any related documents that may have affected the status of the debit memo.
  Reopen Document: If you need to make changes, you may need to consult with your SAP administrator or support team to see if there is a way to reopen the document or if a new debit memo needs to be created.
  Consult SAP Notes: Look for any relevant SAP Notes or documentation that may address this specific error message. Sometimes, there are known issues or patches that can resolve the problem.
  Error Handling: If this error is part of a larger process, ensure that all preceding steps have been completed successfully and that there are no other errors in the workflow.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Billing Document), VF02 (Change Billing Document), and VF03 (Display Billing Document).
  SAP Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  Documentation: Review SAP documentation related to billing and debit memo processing for additional insights and best practices.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.