How To Fix >4505 - Check the distribution of the payment amount to the assigned items

SAP Error Message - Details

• Message type: E = Error

• Message class: >4 - SAP File Transfer Protocol

• Message number: 505

• Message text: Check the distribution of the payment amount to the assigned items

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >4505 - Check the distribution of the payment amount to the assigned items ?

  The SAP error message 4505 ("Check the distribution of the payment amount to the assigned items") typically occurs during the processing of a payment document, such as when you are trying to post a payment or clear open items in accounts payable or accounts receivable. This error indicates that there is an inconsistency in the distribution of the payment amount across the assigned items.
  Causes:
  
  
  Mismatch in Amounts: The total payment amount does not match the sum of the amounts assigned to the individual items. This can happen if the payment amount is incorrectly entered or if there are discrepancies in the amounts of the items being cleared.
  
  
  Incorrect Item Assignment: The items that are being cleared may not be correctly assigned to the payment. This can occur if items are selected that do not correspond to the payment amount.
  
  
  Currency Differences: If the payment is being made in a different currency than the items, there may be issues with currency conversion rates or differences in the amounts due to exchange rate fluctuations.
  
  
  Partial Payments: If you are trying to make a partial payment, the distribution of the payment may not be correctly set up to reflect the amounts being paid against each item.
  
  
  Solutions:
  
  
  Verify Payment Amount: Check the payment amount you are trying to post and ensure it matches the total of the assigned items. Adjust the payment amount if necessary.
  
  
  Review Assigned Items: Go through the list of items assigned to the payment and ensure that they are correct. Make sure that the amounts assigned to each item add up to the total payment amount.
  
  
  Check Currency Settings: If dealing with multiple currencies, ensure that the currency conversion is correct and that the amounts are accurately reflected in the payment document.
  
  
  Adjust Partial Payments: If making a partial payment, ensure that the distribution of the payment is set up correctly. You may need to adjust the amounts assigned to each item to reflect the partial payment accurately.
  
  
  Use the Payment Proposal: If applicable, consider using a payment proposal to automatically generate the correct distribution of amounts based on the open items.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling payment distributions and clearing items.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-53 (Post Outgoing Payments), F-28 (Post Incoming Payments), and FBL1N/FBL5N (Display Vendor/Customer Line Items) to review and manage payments and open items.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates available.
  
  
  User Roles and Authorizations: Ensure that you have the necessary permissions to post payments and clear items, as authorization issues can sometimes lead to unexpected errors.
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.