How To Fix 3Q198 - For normal payroll run, the off-cycle reason shouldn't exist.

SAP Error Message - Details

• Message type: E = Error

• Message class: 3Q - HR : Messages for Hong Kong

• Message number: 198

• Message text: For normal payroll run, the off-cycle reason shouldn't exist.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 3Q198 - For normal payroll run, the off-cycle reason shouldn't exist. ?

  The SAP error message 3Q198 indicates that there is an issue with the payroll run, specifically that an off-cycle reason is being used when it should not be. This error typically occurs during a normal payroll run when the system detects that an off-cycle payroll reason has been assigned to an employee or a payroll run that is not appropriate for the current processing.
  Cause:
  
  Incorrect Payroll Configuration: The payroll run is configured to process a normal payroll, but an off-cycle reason has been assigned to one or more employees.
  Employee Master Data: The employee master data may have an off-cycle reason set, which is causing the system to flag the payroll run.
  Payroll Control Record: The payroll control record may be incorrectly set up, indicating that an off-cycle payroll should be processed.
  Custom Enhancements: If there are custom enhancements or modifications in the payroll process, they may inadvertently trigger this error.
  
  Solution:
  
  Check Employee Master Data: Review the master data of the employees included in the payroll run. Ensure that there are no off-cycle reasons assigned that would conflict with a normal payroll run.
  Review Payroll Control Record: Check the payroll control record to ensure it is set up correctly for a normal payroll run. Make sure that it does not indicate that off-cycle processing is required.
  Adjust Payroll Parameters: If necessary, adjust the payroll parameters or settings in the configuration to ensure that off-cycle reasons are not being applied during a normal payroll run.
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing to ensure that all configurations are correct and that there are no known issues or patches that need to be applied.
  Testing: If changes are made, conduct a test payroll run to verify that the error has been resolved.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on payroll processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Control Record) to help diagnose and resolve the issue.
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.