How To Fix 26075 - Document cannot be deleted - already used

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 075

• Message text: Document cannot be deleted - already used

What causes this issue?

You want to enter a deletion indicator in the document. This is not
possible, as the document has already been used.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26075 - Document cannot be deleted - already used ?

  The SAP error message 26075, "Document cannot be deleted - already used," typically occurs when you attempt to delete a document that has already been referenced or utilized in other transactions or processes within the SAP system. This is a common issue in various modules, such as Financial Accounting (FI), Materials Management (MM), or Sales and Distribution (SD).
  Cause:
  
  Document References: The document you are trying to delete has been referenced in other documents or transactions. For example, an invoice may have been paid, or a purchase order may have been created based on the document.
  Posting Status: The document may have been posted to a ledger or has accounting implications that prevent its deletion.
  Document Type Restrictions: Certain document types may have restrictions that prevent deletion once they are used in a transaction.
  
  Solution:
  
  Check Document Usage: Investigate where the document is being used. You can do this by checking related documents or transactions. Use transaction codes like FB03 (Display Document) or ME23N (Display Purchase Order) to see if the document is linked to other entries.
  Reverse Transactions: If the document is linked to other transactions, you may need to reverse or delete those transactions first before you can delete the original document.
  Change Document Status: If applicable, change the status of the document to allow for deletion. This may involve changing the document type or using specific transaction codes designed for document management.
  Consult with SAP Support: If you are unable to determine the cause or find a solution, it may be beneficial to consult with your SAP support team or refer to SAP Notes for specific guidance related to your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you analyze document usage, such as:
  
  FB03 - Display Financial Document
  ME23N - Display Purchase Order
  VA03 - Display Sales Order
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for notes in the SAP Support Portal.
  User Authorization: Ensure that you have the necessary authorizations to delete documents in the system. Sometimes, restrictions may be due to user roles and permissions.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.