How To Fix 26028 - CAUTION: The last number in number range & has been assigned

SAP Error Message - Details

• Message type: E = Error

• Message class: 26 - Dokumentenverwaltung

• Message number: 028

• Message text: CAUTION: The last number in number range & has been assigned

What causes this issue?

As the last number in the number range has been assigned, inform your
system manager.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 26028 - CAUTION: The last number in number range & has been assigned ?

  The SAP error message 26028, which states "CAUTION: The last number in number range & has been assigned," typically indicates that the number range for a specific object (like a document, order, or other entity) is nearing its limit. This warning is important because it suggests that the system is close to exhausting the available numbers in that range, which could lead to issues in creating new entries.
  Cause:
  
  Exhausted Number Range: The number range defined for a particular object has been mostly used up, and only a few numbers are left.
  Configuration Issues: The number range might not have been configured properly to accommodate the expected volume of transactions.
  Increased Transaction Volume: A sudden increase in the number of transactions could lead to the rapid consumption of the available numbers.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object.
  Check the current number range settings and extend the range if necessary. You can do this by adjusting the upper limit of the number range.
  
  
  
  Create a New Number Range:
  
  If extending the existing number range is not feasible, consider creating a new number range and assigning it to the relevant object.
  This can also be done in the SNRO transaction.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to prevent running into similar issues in the future.
  Set up alerts or reports to notify administrators when the number range is approaching its limit.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for best practices regarding number range management.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SNRO: For managing number range objects.
  SNUM: For displaying number ranges.
  
  
  
  Number Range Management: Understanding how number ranges work in SAP is crucial for effective management. Each object in SAP can have its own number range, and proper planning is essential to avoid running out of numbers.
  
  
  Impact on Business Processes: Running out of number ranges can halt business processes, so it’s important to address this issue proactively.
  
  
  By following these steps, you can resolve the warning associated with error message 26028 and ensure that your SAP system continues to function smoothly without interruptions related to number range exhaustion.