How To Fix 1P581 - Paymnet note no. &1 is longer than the permitted &2 characters

SAP Error Message - Details

• Message type: E = Error

• Message class: 1P - BCA: Payment Transactions

• Message number: 581

• Message text: Paymnet note no. &1 is longer than the permitted &2 characters

What causes this issue?

The system determined that the application of funds after conversion
will be &V3& characters long. For this medium only &V2& characters are
allowed.
Converted text (50 characters):
'&V4&'

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 1P581 - Paymnet note no. &1 is longer than the permitted &2 characters ?

  The SAP error message 1P581 indicates that a payment note number exceeds the maximum allowed character limit. This error typically occurs when you are trying to enter or process a payment note that is longer than the system's defined limit.
  Cause:
  The error is caused by the input of a payment note that exceeds the character limit set in the SAP configuration. Each field in SAP has a defined length, and if the input exceeds this length, the system will throw an error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Verify the maximum length of the payment note field in the relevant configuration settings. This can usually be found in the customizing settings for financial transactions.
  You may need to consult with your SAP administrator or functional consultant to check the configuration.
  
  
  
  Shorten the Payment Note:
  
  If the payment note you are trying to enter is too long, consider shortening it to fit within the allowed character limit. Remove any unnecessary information or abbreviate where possible.
  
  
  
  Adjust Field Length (if applicable):
  
  If it is necessary for your business process to have a longer payment note, you may need to adjust the field length in the SAP configuration. This typically requires access to the SAP Customizing Implementation Guide (IMG) and may involve changes to the data dictionary.
  Note that changing field lengths can have implications for existing data and processes, so it should be done with caution and proper testing.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific details on the payment note field and its limitations.
  
  
  
  Testing:
  
  After making any changes, ensure to test the functionality to confirm that the error no longer occurs and that the system behaves as expected.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SE11 (Data Dictionary) or SPRO (SAP Reference IMG) to check or modify the field settings.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide guidance on handling payment notes.
  User Training: Ensure that users are trained on the character limits for payment notes to prevent future occurrences of this error.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.