How To Fix 1N076 - Payment items with posting date before &1 may have been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: 1N - BCA: Payment Item Dialog

• Message number: 076

• Message text: Payment items with posting date before &1 may have been archived

What causes this issue?

You want to display payment items whose posting date is in the specified
period. Since you have set up the residence period for the archiving
object FIBA_ITEM (Payment Items) in the IMG activity
<DS:SIMG.SIMG_BA-CA-V_TBKK12>Define Archiving Period</>, the payment
items with posting date before &V1& could already be archived.

System Response

The system displays the payment items that are not yet archived.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 1N076 - Payment items with posting date before &1 may have been archived ?

  The SAP error message 1N076 indicates that there are payment items with a posting date that is earlier than a specified date (represented by &1), and these items may have been archived. This typically occurs in the context of financial transactions, where the system is trying to process or display payment items that are no longer available in the active database due to archiving.
  Cause:
  
  Archiving: The primary cause of this error is that the payment items with the specified posting date have been archived. SAP systems often archive older data to improve performance and manage database size.
  Posting Date: The posting date of the payment items is earlier than the date specified in the error message, which means that the system is unable to retrieve these items from the active database.
  Configuration Settings: The archiving settings in the SAP system may be configured to archive data based on certain criteria, such as age or status of the payment items.
  
  Solution:
  
  Check Archiving Status: Verify if the payment items in question have indeed been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see the archived data.
  Restore Archived Data: If you need to access the archived payment items, you may need to restore them from the archive. This can be done using the same transaction code (SARA) or by consulting with your SAP Basis team to retrieve the necessary data.
  Adjust Posting Date: If possible, adjust the posting date of the transaction you are trying to process to a date that is not affected by the archiving process.
  Review Archiving Policies: If this issue occurs frequently, consider reviewing and adjusting the archiving policies and settings in your SAP system to ensure that important data is retained for longer periods, if necessary.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for restoring), and FB03 (to display documents) to manage and investigate archived data.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Documentation: Review SAP documentation regarding archiving processes and best practices to ensure that your organization is managing data effectively.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more tailored assistance based on your specific system configuration and requirements.