How To Fix 1G621 - You are deleting a condition that was used until &1 in the settlement

SAP Error Message - Details

• Message type: E = Error

• Message class: 1G - BKK: Konditionen

• Message number: 621

• Message text: You are deleting a condition that was used until &1 in the settlement

What causes this issue?

You want to delete a condition that has already been used in an account
balancing.

System Response

The accounts affected by the condition deletion are entered in the
BKK9RK or BKK8RK tables. The system carries out retroactive accounting
for these accounts at the next balancing until the date entered there.
The date depends on the basic settings for the conditions and on the
start of the fiscal year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 1G621 - You are deleting a condition that was used until &1 in the settlement ?

  The SAP error message 1G621 indicates that you are attempting to delete a condition that has been used in a settlement process until a specified date (&1). This typically occurs in the context of pricing conditions in sales and distribution (SD) or in the context of financial settlements in other modules.
  Cause:
  The error arises because the condition you are trying to delete is still referenced in a settlement document or has been used in a transaction that is still valid. SAP enforces this rule to maintain data integrity and ensure that all related documents remain consistent.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Settlement Documents: Identify the settlement documents that reference the condition. You can do this by reviewing the relevant transactions or reports in SAP that show the usage of the condition.
  
  
  Adjust or Reverse Settlements: If the condition is still needed for existing settlements, you may need to adjust or reverse those settlements before you can delete the condition. This may involve:
  
  Reversing the settlement document.
  Making necessary adjustments to the pricing conditions.
  
  
  
  Change Condition Usage: If the condition is no longer needed, ensure that it is not being used in any active transactions or documents. You may need to update or delete related documents that reference the condition.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance on handling conditions and settlements in your particular configuration.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to find and manage settlements. For example:
  
  Use VF03 to display billing documents.
  Use FBL1N or FBL3N to check vendor or G/L account line items.
  
  
  
  Check for Custom Logic: If your organization has custom logic or enhancements, ensure that these do not interfere with the standard behavior of condition deletion.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to error 1G621.
  Transaction Codes: Familiarize yourself with transaction codes related to pricing and settlements, such as VK11 (Create Condition), VK12 (Change Condition), and VK13 (Display Condition).
  User Roles: Ensure that you have the appropriate authorizations to delete conditions and manage settlements.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.