How To Fix 1G585 - Maintaining the balance is not possible; the account is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: 1G - BKK: Konditionen

• Message number: 585

• Message text: Maintaining the balance is not possible; the account is not active

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1G585 - Maintaining the balance is not possible; the account is not active ?

  The SAP error message 1G585 ("Maintaining the balance is not possible; the account is not active") typically occurs when you attempt to post a transaction to a general ledger (G/L) account that is not currently active in the system. This can happen for several reasons, including the account being marked as inactive, being blocked, or not being set up correctly in the system.
  Causes:
  
  Inactive Account: The G/L account you are trying to use is marked as inactive in the system.
  Account Blocked: The account may be blocked for postings due to various reasons, such as year-end closing or other administrative actions.
  Incorrect Account Configuration: The account may not be properly configured in the chart of accounts or may not be assigned to the correct company code.
  Posting Period Issues: The posting period may be closed, preventing any transactions from being posted to that account.
  
  Solutions:
  
  
  Check Account Status:
  
  Go to the G/L account master data (transaction code FS00).
  Verify if the account is active. If it is inactive, you can reactivate it by changing the status.
  
  
  
  Review Account Blocking:
  
  Check if the account is blocked for postings. If it is, you may need to unblock it or consult with your finance team to understand why it is blocked.
  
  
  
  Verify Configuration:
  
  Ensure that the G/L account is correctly configured in the chart of accounts and is assigned to the appropriate company code.
  Check if the account is set up for the correct account type (e.g., asset, liability, revenue, expense).
  
  
  
  Check Posting Period:
  
  Ensure that the posting period is open for the transaction you are trying to post. You can check this in the transaction code OB52 (Manage Posting Periods).
  
  
  
  Consult Documentation:
  
  Review any internal documentation or guidelines regarding G/L account management to ensure compliance with your organization’s policies.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  FS00: G/L Account Master Data
  OB52: Manage Posting Periods
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to G/L accounts.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.