How To Fix 1FA028 - Bank area &1, account &2: Balance is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: 1FA - Betragskündigungen und Freibeträge

• Message number: 028

• Message text: Bank area &1, account &2: Balance is negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1FA028 - Bank area &1, account &2: Balance is negative ?

  The SAP error message 1FA028 indicates that there is a negative balance in a specified bank area and account. This error typically arises in the context of financial accounting and bank reconciliation processes within SAP.
  Cause:
  
  
  Negative Balance: The primary cause of this error is that the balance of the specified bank account has gone negative. This can happen due to various reasons, such as:
  
  Incorrect postings or transactions that have not been properly recorded.
  Overdrafts or withdrawals exceeding the available balance.
  Timing issues where transactions are recorded in the system but not yet reflected in the actual bank account.
  
  
  
  Configuration Issues: There may be configuration settings in the bank accounting module that do not allow for negative balances.
  
  
  Data Entry Errors: Manual errors during data entry can lead to incorrect balances being reported.
  
  
  Solution:
  
  
  Review Transactions: Check the transactions posted to the bank account to identify any discrepancies or errors. Ensure that all transactions are correctly recorded and that there are no missing entries.
  
  
  Adjust Postings: If you find incorrect postings, you may need to reverse or adjust them to correct the balance.
  
  
  Bank Reconciliation: Perform a bank reconciliation to ensure that the balances in SAP match the actual bank statements. This process can help identify any outstanding items or errors.
  
  
  Configuration Check: Review the configuration settings for the bank account in SAP. Ensure that the account is set up to allow for negative balances if that is acceptable for your business processes.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling bank account balances and error messages.
  
  
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FBL3N: Display G/L Account Line Items
  F-02: General Posting
  FF67: Manual Bank Statement
  F-03: Clear G/L Account
  
  
  
  Bank Accounting Module: Understanding the bank accounting module in SAP can provide insights into how bank transactions are managed and reconciled.
  
  
  SAP Notes: Check for any SAP Notes related to this error message for additional troubleshooting steps or patches that may address the issue.
  
  
  By following these steps, you should be able to identify the cause of the negative balance and take appropriate action to resolve the error.