How To Fix 06880 - Quantity approved by QM already exceeded by & &

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 880

• Message text: Quantity approved by QM already exceeded by & &

What causes this issue?

Quality Management does not allow unlimited quantities of this material
to be procured from this supplier.
The approved quantity had been exceeded even before the creation of this
purchase order. You cannot procure this material.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 06880 - Quantity approved by QM already exceeded by & & ?

  The SAP error message "06880 Quantity approved by QM already exceeded by & &" typically occurs in the context of Quality Management (QM) processes within SAP. This error indicates that the quantity of a material that has been approved by Quality Management has been exceeded, meaning that the system is trying to process a quantity that surpasses what has been approved.
  Cause:
  
  Exceeding Approved Quantity: The most common cause is that the quantity being processed (e.g., during a goods movement, inspection lot processing, or a quality notification) exceeds the quantity that has been approved by the Quality Management process.
  Incorrect Data Entry: There may be an error in data entry where the user is trying to post a quantity that is not aligned with the approved quantity.
  Inspection Lot Status: The inspection lot may have been partially approved, and the system is preventing further processing until the approved quantity is updated.
  Configuration Issues: There may be configuration settings in the QM module that are not aligned with the business process.
  
  Solution:
  
  Check Approved Quantity: Review the approved quantity in the inspection lot. You can do this by navigating to the inspection lot in the QM module and checking the status and approved quantities.
  Adjust Quantity: If the quantity being processed is indeed higher than the approved quantity, adjust the quantity to match the approved amount.
  Re-approve Inspection Lot: If necessary, re-evaluate the inspection lot and approve the additional quantity if it meets quality standards.
  Review Configuration: If this error occurs frequently, review the configuration settings in the QM module to ensure they align with your business processes.
  Consult Documentation: Refer to SAP documentation or help files for more detailed information on handling QM processes and error messages.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as QA32 (Display Inspection Lot), QA11 (Record Results), and QA12 (Change Results) to manage inspection lots effectively.
  QM Process Flow: Understanding the overall QM process flow can help identify where the issue may be occurring.
  User Authorization: Ensure that the user has the necessary authorizations to approve quantities in the QM module.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in Quality Management.