How To Fix 06269 - This item can only be deleted via the associated sales document

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 269

• Message text: This item can only be deleted via the associated sales document

What causes this issue?

This purchase requisition item was generated from a sales document
(third-party order). However, the requisition item has not yet been
converted into a purchase order. If it were now deletable, the relevant
sales document could not be closed.

System Response

This purchase requisition item cannot be deleted until a purchase order
has been created for it.

How to fix this error?

If you want to delete the purchase requisition item without generating
a purchase order from it, you can do so via the relevant sales document
(you will find the latter in the account assignment for this item). If
you maintain the "reason for rejection" in this sales document or
delete the relevant schedule line, the purchase requisition item will
also be deleted.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 06269 - This item can only be deleted via the associated sales document ?

  The SAP error message 06269, which states "This item can only be deleted via the associated sales document," typically occurs when you attempt to delete a line item in a document (like a sales order or delivery) that is linked to another document. This is a protective measure in SAP to maintain data integrity and ensure that related documents are not left in an inconsistent state.
  Cause:
  
  Linked Documents: The item you are trying to delete is associated with a sales document (like a sales order, delivery, or billing document). SAP requires that you delete the item from the original document rather than directly from the related document.
  Document Flow: The item may have dependencies in the document flow, meaning that it is part of a larger transaction that needs to be completed or adjusted first.
  
  Solution:
  
  Identify the Associated Document: Check the document flow to identify which sales document is associated with the item you are trying to delete. You can do this by navigating to the document in question and checking its details.
  Delete from the Original Document: Once you have identified the original sales document, go to that document and delete the item from there. This is usually done in the sales order or delivery screen.
  Check for Dependencies: Ensure that there are no other dependent documents (like invoices or credit memos) that might be preventing the deletion. If there are, you may need to reverse or delete those documents first.
  Consult with Your SAP Administrator: If you are unsure about the document flow or how to proceed, it may be helpful to consult with your SAP administrator or a colleague who is familiar with the sales processes in your organization.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA02 (Change Sales Order), VL02N (Change Outbound Delivery), and VF02 (Change Billing Document) to navigate and manage sales documents effectively.
  SAP Documentation: Refer to SAP Help documentation for more detailed information on document flow and item deletion processes.
  User Permissions: Ensure that you have the necessary permissions to delete items from sales documents, as restrictions may apply based on user roles.
  
  By following these steps, you should be able to resolve the error and successfully delete the item from the appropriate sales document.