How To Fix >0535 - You are not authorized to overwrite the amounts

SAP Error Message - Details

• Message type: E = Error

• Message class: >0 - General Basis texts

• Message number: 535

• Message text: You are not authorized to overwrite the amounts

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >0535 - You are not authorized to overwrite the amounts ?

  The SAP error message 0535: You are not authorized to overwrite the amounts typically occurs when a user attempts to modify or overwrite financial amounts in a transaction or document for which they do not have the necessary authorization. This is a common issue in financial modules such as SAP FI (Financial Accounting) or CO (Controlling).
  Cause:
  
  Authorization Issues: The user does not have the required authorization to change the amounts in the specific transaction or document.
  Document Status: The document may be in a status that does not allow changes (e.g., posted, locked).
  Configuration Settings: Certain configuration settings in the SAP system may restrict users from modifying amounts based on their roles or the type of transaction.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's role and authorization profiles in the SAP system.
  Ensure that the user has the necessary permissions to modify amounts in the relevant transaction. This can be done by checking the authorization objects related to financial transactions (e.g., F_BKPF_BES for document posting).
  
  
  
  Consult with Security Team:
  
  If the user lacks the necessary authorizations, consult with your SAP security or basis team to request the appropriate access rights.
  
  
  
  Review Document Status:
  
  Check if the document is in a status that allows changes. If it is posted or locked, you may need to reverse or unlock the document before making changes.
  
  
  
  Transaction-Specific Settings:
  
  Some transactions may have specific settings that restrict changes. Review the configuration settings for the transaction in question to see if any restrictions are in place.
  
  
  
  Use of Change Documents:
  
  If the system is set up to track changes, ensure that the user is aware of the process for making changes, which may involve creating a change document or following a specific workflow.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that control access to financial transactions in SAP.
  Transaction Codes: Use transaction codes like SU53 (to check authorization failures) or PFCG (to manage roles and authorizations) to troubleshoot authorization issues.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Documentation: Refer to SAP documentation or user manuals for specific modules to understand the authorization requirements for different transactions.
  
  If the issue persists after checking the above points, it may be beneficial to engage with your SAP support team or consult SAP's official support channels for further assistance.