How To Fix >0481 - Partial clearing not possible for document &1 as POR data was entered

SAP Error Message - Details

• Message type: E = Error

• Message class: >0 - General Basis texts

• Message number: 481

• Message text: Partial clearing not possible for document &1 as POR data was entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >0481 - Partial clearing not possible for document &1 as POR data was entered ?

  The SAP error message 0481 indicates that partial clearing of a document is not possible because Purchase Order (POR) data has been entered. This typically occurs in the context of accounts payable or when dealing with invoices that are linked to purchase orders.
  Cause:
  The error arises when you attempt to partially clear an invoice that is associated with a purchase order, and the system detects that there are specific conditions or data entries (like POR data) that prevent this action. This can happen due to:
  
  Invoice and Purchase Order Link: The invoice is linked to a purchase order, and the system requires that the entire amount be cleared before any partial clearing can occur.
  Data Entry Issues: There may be specific fields or data entries that are not compatible with partial clearing.
  Configuration Settings: The system configuration may not allow partial clearing for documents that have associated POR data.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Document Status: Ensure that the invoice is in a status that allows for clearing. If it is blocked or in a state that does not permit partial clearing, you may need to resolve those issues first.
  
  
  Clear Entire Document: If possible, clear the entire invoice instead of attempting a partial clearing. This may involve processing the full payment or clearing against the purchase order.
  
  
  Review POR Data: Examine the POR data entered for the document. If there are discrepancies or if the data is not required, consider removing or correcting it.
  
  
  Consult Configuration: If you have access to system configuration, check the settings related to clearing and purchase order processing. There may be parameters that can be adjusted to allow for partial clearing under certain conditions.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like FB05 for document clearing) to manage the clearing process effectively.
  
  
  Seek Help from SAP Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP documentation for further guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to invoice processing and clearing, such as:
  
  FB03: Display Document
  FB05: Post Document Clearing
  FBL1N: Vendor Line Item Display
  
  
  SAP Notes: Check for any SAP Notes related to this error message for specific patches or updates that may address the issue.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform clearing operations in the system.
  
  By following these steps, you should be able to address the error message and proceed with your financial transactions in SAP.