How To Fix WS806 - Settlement doc list & does not contain document & -> Cancel not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 806

• Message text: Settlement doc list & does not contain document & -> Cancel not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS806 - Settlement doc list & does not contain document & -> Cancel not possible ?

  Certainly! Here's a detailed explanation regarding the SAP error message:
  
  SAP Error Message:
  WS806 Settlement doc list & does not contain document & -> Cancel not possible
  
  Cause:
  This error occurs during the cancellation (reversal) of a settlement document in SAP. The system tries to find the original settlement document in the settlement document list but cannot locate it. Essentially, the settlement document you are trying to cancel is not found in the list of documents that were settled or linked, which prevents the cancellation process.
  Common causes include:
  
  The settlement document has already been canceled or reversed.
  The settlement document is not properly linked or included in the settlement document list.
  Data inconsistencies or missing entries in the settlement document tables.
  Attempting to cancel a settlement document that was created indirectly or via a different process.
  The document might have been deleted or archived.
  
  
  Explanation:
  
  The message WS806 is triggered when the system checks the settlement document list (which contains all documents involved in the settlement) and does not find the document you want to cancel.
  Cancellation of settlement documents requires that the document exists in the settlement list to maintain data integrity.
  If the document is missing, the system cannot proceed with the cancellation.
  
  
  Solution / How to Resolve:
  
  
  Check Document Status:
  
  Verify if the settlement document has already been canceled or reversed.
  Use transaction codes like FB03 to display the document and check its status.
  
  
  
  Verify Settlement Document List:
  
  Check the settlement document list to confirm if the document is included.
  Use transaction KSB1 or KSB5 to view settlement documents and their related documents.
  
  
  
  Recreate or Adjust Settlement Document:
  
  If the document is missing from the settlement list due to data inconsistency, you may need to re-run the settlement process.
  Run settlement again for the cost object to regenerate the settlement document list.
  
  
  
  Check for Archiving or Deletion:
  
  Ensure the document has not been archived or deleted.
  If archived, you may need to restore or access archived data.
  
  
  
  Use SAP Notes / Support:
  
  Check SAP Notes for any known bugs or patches related to WS806.
  Sometimes, inconsistencies require database corrections or support from SAP.
  
  
  
  Technical Analysis:
  
  If you have access to technical support, check the tables related to settlement documents, such as COBK (CO document header), COEP (CO line items), and settlement tables.
  Look for inconsistencies or missing entries.
  
  
  
  Cancel Related Documents First:
  
  Sometimes, related documents (like the original cost postings or settlement documents) need to be canceled before you can cancel the settlement document.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  KO88 - Execute Settlement
  KSB1 - Cost Centers: Actual Line Items
  KSB5 - Settlement Documents
  FB03 - Display Document
  CO03 - Display Production Order (if settlement relates to orders)
  
  
  
  Tables:
  
  COBK - Controlling Document Header
  COEP - Controlling Line Items
  COSB - Settlement Document Header
  COSP - Settlement Document Line Items
  
  
  
  SAP Notes:
  
  Search SAP Support Portal for WS806 or settlement document cancellation issues.
  Example note numbers may vary depending on SAP version.
  
  
  
  
  Summary:
  The error WS806 indicates that the system cannot find the settlement document in the settlement document list, preventing cancellation. The solution involves verifying document existence, status, and settlement list integrity, possibly re-running settlement or consulting SAP support for data inconsistencies.
  
  If you provide more context (e.g., transaction used, document type, system version), I can help with more specific guidance.