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How To Fix WM561 - Too much data; change the selection criteria


SAP Error Message - Details

  • Message type: E = Error

  • Message class: WM - IS-R Assortments

  • Message number: 561

  • Message text: Too much data; change the selection criteria

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  • Self-Explanatory Message

    Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

    To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

    Unfortunately, there isn't any extra information in this error notice.



    What else can you do?

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Smart SAP Assistant

  • What is the cause and solution for SAP error message WM561 - Too much data; change the selection criteria ?

    The SAP error message WM561 ("Too much data; change the selection criteria") typically occurs in the Warehouse Management (WM) module when a user attempts to execute a report or transaction that retrieves a large volume of data. This can happen in various scenarios, such as when generating inventory reports, stock lists, or other data-intensive queries.

    Cause:

    1. Excessive Data Volume: The selection criteria used in the report or transaction may be too broad, resulting in the retrieval of an excessive amount of data.
    2. System Limitations: SAP has certain limitations on the amount of data that can be processed or displayed at one time. When the data exceeds these limits, the error is triggered.
    3. Performance Issues: The system may be experiencing performance issues, leading to timeouts or failures when trying to process large datasets.

    Solution:

    1. Refine Selection Criteria: Narrow down the selection criteria to limit the amount of data being retrieved. This can include:

      • Specifying a narrower date range.
      • Filtering by specific storage types, materials, or other relevant parameters.
      • Using additional selection fields to reduce the dataset size.
    2. Use Variants: If applicable, create and use selection variants that are optimized for smaller datasets.

    3. Batch Processing: If the report or transaction allows, consider processing the data in smaller batches rather than attempting to retrieve all data at once.

    4. Check System Settings: Consult with your SAP Basis team to ensure that system settings are optimized for performance and that there are no underlying issues affecting data retrieval.

    5. Review Authorizations: Ensure that the user has the necessary authorizations to access the data being requested, as sometimes authorization issues can lead to unexpected errors.

    6. Consult Documentation: Refer to SAP documentation or help resources for specific reports or transactions to understand any limitations or best practices for data retrieval.

    Related Information:

    • Transaction Codes: The error can occur in various transaction codes related to WM, such as LX01 (Stock Overview), LX02 (Stock Overview by Storage Type), or others.
    • SAP Notes: Check SAP Notes for any known issues or patches related to the WM561 error. SAP frequently updates its knowledge base with solutions for common problems.
    • Performance Monitoring: Use transaction codes like ST22 (Dump Analysis) or SM21 (System Log) to check for any system errors or performance issues that may be contributing to the problem.

    By following these steps, you should be able to resolve the WM561 error and successfully retrieve the desired data.

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