How To Fix WL861 - Workflow definition for task & cannot be read

SAP Error Message - Details

• Message type: E = Error

• Message class: WL - Workflow: run-time messages

• Message number: 861

• Message text: Workflow definition for task & cannot be read

What causes this issue?

The system cannot read the workflow definition for workflow task &v1&
since the workflow task does not have a consistent status.

System Response

Creation of the work item was terminated.

How to fix this error?

Check
whether the specified task is defined
whether a workflow definition exists for the specified task
whether the workflow definition has been activated
the validity date for the specified task
the plan version in which you are searching for the specified task

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WL861 - Workflow definition for task & cannot be read ?

  The SAP error message WL861 indicates that the workflow definition for a specific task cannot be read. This error typically arises in the context of SAP Business Workflow when the system is unable to access or find the workflow definition associated with a particular task.
  Causes:
  
  Missing Workflow Definition: The workflow definition for the specified task may not exist in the system.
  Transport Issues: If the workflow was recently transported from another system, it may not have been transported correctly or completely.
  Authorization Issues: The user may not have the necessary authorizations to access the workflow definition.
  Incorrect Task ID: The task ID specified in the error message may be incorrect or misspelled.
  System Configuration Issues: There may be configuration issues in the workflow settings or the system itself.
  
  Solutions:
  
  
  Check Workflow Definition:
  
  Use transaction code SWDD (Workflow Builder) to check if the workflow definition for the task exists.
  If it does not exist, you may need to create it or transport it from another system.
  
  
  
  Transport Check:
  
  If the workflow was recently transported, check the transport logs to ensure that the workflow definition was included and successfully imported.
  You may need to re-transport the workflow definition if it was not included.
  
  
  
  Authorization Check:
  
  Ensure that the user encountering the error has the necessary authorizations to access the workflow definitions. This can be checked in transaction code SU53 or by consulting with your security team.
  
  
  
  Verify Task ID:
  
  Double-check the task ID mentioned in the error message to ensure it is correct. You can look up the task ID in transaction SWO1 (Object Navigator) or SWI1 (Work Item Selection).
  
  
  
  System Configuration:
  
  Review the workflow configuration settings in transaction SWU3 (Automatic Workflow Customizing) to ensure everything is set up correctly.
  Check for any inconsistencies in the workflow settings or related components.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWU3: Automatic Workflow Customizing
  SWI1: Work Item Selection
  SWO1: Object Navigator
  SU53: Authorization Check
  
  
  
  SAP Documentation: Refer to the official SAP documentation for detailed information on workflows and troubleshooting common issues.
  
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or Workflow team for further assistance.