How To Fix WL245 - You are not authorized to change the attachment

SAP Error Message - Details

• Message type: E = Error

• Message class: WL - Workflow: run-time messages

• Message number: 245

• Message text: You are not authorized to change the attachment

What causes this issue?

A work item attachment can only be changed if the user making the
changes also created the attachment. In addition, attachments can be
changed in the work item for which they were created, but not in
subsequent work items.
These conditions are not complied with for the selected attachment.

System Response

The system does not permit the change to this attachment.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WL245 - You are not authorized to change the attachment ?

  The SAP error message WL245, which states "You are not authorized to change the attachment," typically occurs when a user attempts to modify or delete an attachment in SAP but lacks the necessary authorization. This can happen in various SAP modules, particularly in Document Management System (DMS) or when dealing with attachments in workflows.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to change attachments. This could be due to missing roles or permissions in their user profile.
  Document Status: The document or attachment may be in a status that does not allow changes (e.g., locked, archived).
  Object Type Restrictions: Certain object types may have restrictions on who can modify attachments based on organizational policies.
  
  Solution:
  
  
  Check User Authorizations:
  
  Contact your SAP security administrator to verify the user's roles and authorizations.
  Ensure that the user has the necessary authorization objects, such as S_DOKU_AUTH for document management, which allows for changing attachments.
  
  
  
  Review Document Status:
  
  Check the status of the document or attachment. If it is locked or archived, you may need to unlock it or change its status before modifications can be made.
  
  
  
  Adjust Authorization Profiles:
  
  If the user requires access to change attachments, the security administrator may need to adjust the authorization profiles or roles assigned to the user.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to the specific module you are working with to understand the authorization requirements for attachments.
  
  
  
  Testing:
  
  After making changes to authorizations, have the user log out and log back in to ensure that the new permissions take effect.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with relevant authorization objects in SAP that pertain to document management and attachments.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address known issues.
  User Training: Ensure that users are trained on the proper procedures for handling attachments and understand the implications of document statuses.
  
  If the issue persists after checking authorizations and document status, further investigation may be required, potentially involving SAP support for more complex scenarios.