How To Fix WK512 - Recalculation of quota scheduled, but job not released

SAP Error Message - Details

• Message type: E = Error

• Message class: WK - BPT: Messages integr. inbox

• Message number: 512

• Message text: Recalculation of quota scheduled, but job not released

What causes this issue?

You have called the recalculation of your quota.

System Response

The system has scheduled a background job for this task. But this job
was not released. You are probably not authorized to schedule
background jobs.

How to fix this error?

Ask your administrator to release your background job with the name
SOQUOTA.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WK512 - Recalculation of quota scheduled, but job not released ?

  SAP Error Message:
  
  WK512 - Recalculation of quota scheduled, but job not released
  
  Cause:
  This message occurs in the SAP Workflow system when a recalculation of quota (usually related to workflow container or task quotas) has been scheduled, but the background job responsible for performing this recalculation has not been released (i.e., not started or activated). Essentially, the system expects a background job to run the quota recalculation, but that job is either not created, not released, or not executed.
  
  Explanation:
  
  In SAP Workflow, quotas are used to limit the number of workflow tasks or work items assigned to users or organizational units.
  When changes occur that affect quotas (e.g., changes in organizational structure, user assignments, or workflow definitions), the system schedules a recalculation of these quotas.
  This recalculation is performed by a background job.
  If the job is scheduled but not released (not set to run), the recalculation does not happen, and the system issues the WK512 warning/error.
  
  
  Solution:
  
  
  Check the Background Job:
  
  Go to transaction SM37 (Job Monitoring).
  Search for the job related to quota recalculation. The job name often starts with SAP_WAPI_QUOTA or similar.
  Check the status of the job:
  
  If the job is scheduled but not released, release it manually.
  If the job does not exist, you may need to schedule it manually.
  
  
  
  
  
  Release or Schedule the Job:
  
  Use transaction SM36 to schedule the quota recalculation job if it is missing.
  Alternatively, release the existing job in SM37 if it is in a scheduled but not released state.
  
  
  
  Run the Job Manually (Optional):
  
  You can run the job immediately to perform the recalculation by selecting the job in SM37 and choosing "Job -> Start Immediately".
  
  
  
  Check Workflow Quota Settings:
  
  Use transaction SWI1 or SWI2_FREQ to check workflow tasks and quotas.
  Ensure that quota settings are correct and consistent.
  
  
  
  Verify Workflow Background Job Setup:
  
  Ensure that the workflow background jobs are properly configured and running regularly.
  Check transaction SWU3 (Workflow Customizing) to verify workflow runtime environment setup.
  
  
  
  
  Additional Information:
  
  This message is informational but indicates that workflow quota recalculation is pending and may affect workflow task distribution.
  Regular execution of the quota recalculation job is important to maintain correct workflow task assignment limits.
  If the problem persists, check for authorization issues that might prevent the job from being released or executed.
  Also, check system logs (transaction SM21) and job logs for any errors related to the quota recalculation job.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Quota recalculation job scheduled but not released or executed.
  
  
  Effect
  Workflow quotas are not recalculated, potentially causing incorrect task assignments.
  
  
  Solution
  Release or schedule the quota recalculation job via SM37/SM36; run it manually if needed.
  
  
  Related Tcodes
  SM37 (Job Monitoring), SM36 (Job Scheduling), SWU3 (Workflow Setup), SWI1 (Workflow Tasks)
  
  
  
  
  If you need the exact program or job name for your system, check the job logs or workflow customizing, as it may vary depending on SAP version and configuration.