How To Fix W4200 - &: & material master record was archived

SAP Error Message - Details

• Message type: E = Error

• Message class: W4 - Messages for material discontinuation

• Message number: 200

• Message text: &: & material master record was archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W4200 - &: & material master record was archived ?

  Certainly! Here's a detailed explanation regarding the SAP error message:
  
  SAP Error Message:
  W4200 & : & material master record was archived
  
  Meaning / Cause:
  This warning message indicates that the material master record you are trying to access or process has already been archived in the system. In SAP, archiving means that the data has been moved from the active database to an archive file to reduce database size and improve system performance.
  When a material master record is archived, it is no longer available for normal transactions or changes in the active system. Attempting to access or modify such a record triggers this warning.
  
  Typical Scenarios When This Occurs:
  
  Trying to display or change a material master record that has been archived.
  Running reports or transactions that reference archived material master data.
  Integration or interface programs attempting to access archived materials.
  Material master data cleanup or data aging processes.
  
  
  Solution / How to Handle:
  
  
  Check Archiving Status:
  
  Verify if the material master record is indeed archived.
  Use transaction SARA (Archive Administration) to check the archive files and objects.
  The material master archive object is usually MM_MATNR.
  
  
  
  Access Archived Data:
  
  If you need to view the archived material master data, use the Archive Information System (transaction SARI) or the Archive Browser (transaction SARI or SARI).
  You can retrieve and display archived data but cannot modify it.
  
  
  
  Restore Material Master Record (if necessary):
  
  If you need to work with the material master record again (e.g., change or use it in transactions), you may need to re-import or restore the archived data back into the active database.
  This is done via the Archive Administration (SARA) using the import function for the material master archive object.
  Note: Restoring archived data should be done carefully and usually requires authorization and coordination with your SAP Basis or Data Management team.
  
  
  
  Create a New Material Master Record:
  
  If restoring is not feasible or desired, consider creating a new material master record with a new material number.
  
  
  
  Preventive Measures:
  
  Review archiving policies and ensure that materials still in use are not archived prematurely.
  Communicate archiving schedules and impact to business users.
  
  
  
  
  Related Information:
  
  Archive Object: MM_MATNR (Material Master)
  Transaction Codes:
  
  SARA – Archive Administration
  SARI – Archive Information System
  MM03 – Display Material Master (for active data)
  
  
  SAP Notes: Check SAP Notes related to material master archiving for specific issues or updates.
  Documentation: SAP Help Portal on Data Archiving and Material Master Archiving.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Material master record has been archived and is no longer available in the active DB.
  
  
  Effect
  Cannot access or modify the material master record in normal transactions.
  
  
  Solution
  View archived data via Archive Information System, restore data if needed, or create new record.
  
  
  Tools
  SARA (Archive Administration), SARI (Archive Information System), MM03 (Display Material)
  
  
  
  
  If you need help with specific steps to restore or view archived material master data, please let me know!