How To Fix VW697 - Not all deliveries are in the database or in the archive

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 697

• Message text: Not all deliveries are in the database or in the archive

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VW697 - Not all deliveries are in the database or in the archive ?

  The SAP error message VW697, which states "Not all deliveries are in the database or in the archive," typically occurs in the context of logistics and delivery processing. This error indicates that the system is unable to find all the relevant delivery documents in the database or the archive, which can hinder processes such as billing or delivery tracking.
  Causes:
  
  Missing Deliveries: Some delivery documents may not have been created or saved properly in the system.
  Archiving Issues: Deliveries that were archived may not be accessible due to incorrect archiving settings or issues with the archive files.
  Database Inconsistencies: There may be inconsistencies in the database, such as missing entries or corruption.
  Authorization Issues: The user may not have the necessary authorizations to access certain deliveries.
  Data Migration Issues: If data was migrated from another system, some deliveries may not have been transferred correctly.
  
  Solutions:
  
  Check Delivery Documents: Verify that all relevant delivery documents exist in the system. You can do this by checking the delivery document numbers in the relevant transaction (e.g., VL03N).
  Review Archiving Settings: Ensure that the archiving settings are correctly configured. Check if the archived data can be accessed and if the archive files are intact.
  Database Consistency Check: Run a database consistency check to identify and resolve any inconsistencies. This may involve using transaction codes like SE14 or DB02.
  Authorization Check: Ensure that the user has the necessary authorizations to access the delivery documents. This can be checked in transaction SU53 or by consulting with your security team.
  Recreate Missing Deliveries: If certain deliveries are confirmed to be missing, you may need to recreate them based on the original order information.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide patches.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL03N (Display Outbound Delivery), VL02N (Change Outbound Delivery), and SARA (Archive Administration).
  SAP Support: If the issue persists, consider reaching out to SAP Support for further assistance, especially if it involves complex database or archiving issues.
  Documentation: Review SAP documentation related to delivery processing and archiving to ensure compliance with best practices.
  
  By following these steps, you should be able to diagnose and resolve the VW697 error effectively.