How To Fix VW686 - & output records created. & could not be created

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 686

• Message text: & output records created. & could not be created

What causes this issue?

The number of output records not created is due to the output of the
same category already existing for the corresponding deliveries or
because the corresponding delivery is currently blocked by another
user.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW686 - & output records created. & could not be created ?

  The SAP error message VW686 typically indicates an issue related to the creation of output records in the context of sales and distribution (SD) or logistics processes. This error can occur when the system is unable to generate output records for a document, such as a sales order, delivery, or billing document.
  Cause of Error VW686
  
  Output Type Configuration: The output type may not be properly configured in the system. This includes settings related to the condition records, access sequences, and output determination procedures.
  Missing Master Data: Required master data (like customer master, material master, etc.) may be incomplete or missing, which can prevent the output from being generated.
  Output Condition Records: There may be no condition records for the output type in the relevant application area (e.g., sales order, delivery).
  User Authorizations: The user may not have the necessary authorizations to create output records.
  Technical Issues: There could be technical issues such as problems with the output processing program or issues with the communication method (e.g., email, print).
  
  Solution
  
  
  Check Output Type Configuration:
  
  Go to transaction code NACE to check the output type configuration.
  Ensure that the output type is correctly defined and that the necessary condition records exist.
  
  
  
  Verify Condition Records:
  
  Use transaction code VV11 (for sales orders) or VV12 (for deliveries) to check if condition records for the output type exist.
  If they do not exist, create the necessary condition records.
  
  
  
  Review Master Data:
  
  Check the relevant master data (customer, material, etc.) to ensure that all required fields are filled out correctly.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to create output records. This may involve checking roles and authorizations in transaction SU53.
  
  
  
  Debugging:
  
  If the issue persists, consider debugging the output processing program to identify any technical issues that may be causing the error.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as NACE, VV11, VV12, and SU53.
  Output Determination: Understand the output determination process in SAP SD, which includes the configuration of output types, access sequences, and condition records.
  SAP Documentation: Refer to SAP Help documentation for detailed information on output processing and troubleshooting.
  
  If the issue continues after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.