How To Fix VW089 - Externally specified shipment & is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 089

• Message text: Externally specified shipment & is invalid

What causes this issue?

An error occured when the system checked the externally assigned
shipment number.
This has one of the following reasons:
The number range which is to be used for the check has not been defined.
The number range is not an external number range.
The external number is not within the interval.

System Response

The system terminated the processing of the shipment.

Procedure for System Administrators

In order to determine the cause, check the following settings and change
them, if necessary:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Has a number range been defined for the transportation planning point?
Check in Customizing:
Enter a number range for the relevant transportation planning point in
the "external number range" column in <DS:TRAN.0VTP>Maintain
transportation planning point for external systems</>.
In <DS:TRAN.VN07>Define number ranges for shipments</>, you can see
whether this number range exists.
Has the defined number range been marked as external number range?
Is the specified number within this interval?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW089 - Externally specified shipment & is invalid ?

  The SAP error message VW089, which states "Externally specified shipment & is invalid," typically occurs in the context of logistics and transportation management within the SAP system. This error indicates that the shipment number you are trying to process or reference is not valid or does not exist in the system.
  Causes:
  
  Incorrect Shipment Number: The shipment number entered may be incorrect or mistyped.
  Shipment Not Created: The shipment may not have been created or saved properly in the system.
  Deleted or Inactive Shipment: The shipment could have been deleted or marked as inactive.
  Authorization Issues: The user may not have the necessary permissions to access the shipment.
  Data Synchronization Issues: If the system is integrated with other systems, there may be synchronization issues leading to the shipment not being recognized.
  
  Solutions:
  
  Verify Shipment Number: Double-check the shipment number for any typographical errors. Ensure that you are using the correct format.
  Check Shipment Status: Use transaction codes like VT03N (Display Shipment) to verify if the shipment exists and is in an active state.
  Create Shipment: If the shipment does not exist, you may need to create it using the appropriate transaction code (e.g., VT01N for creating a shipment).
  Review Authorizations: Ensure that you have the necessary authorizations to access the shipment. Consult with your SAP security team if needed.
  Consult Logs: Check system logs or error logs for any additional information that might indicate why the shipment is considered invalid.
  Integration Check: If your SAP system is integrated with other systems (like a third-party logistics provider), ensure that data synchronization is functioning correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VT01N, VT02N, VT03N, and VT04N for creating, changing, displaying, and deleting shipments.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for VW089 in the SAP Support Portal.
  Documentation: Review SAP documentation related to shipment processing and logistics to understand the context and requirements for valid shipments.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.