How To Fix VO231 - & logs deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: VO - W&S: Rough workload forecast + picking wave

• Message number: 231

• Message text: & logs deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VO231 - & logs deleted ?

  Certainly! Here's a detailed explanation regarding SAP error message VO231 and the issue of logs deleted:
  
  SAP Error Message VO231
  Message Text:
  
  VO231 - The log for this object has been deleted
  
  Cause
  
  The error VO231 occurs when you try to access or process an object (such as a workflow, change document, or any object that maintains a log) whose associated log entries have been deleted from the system.
  In SAP, logs are used to track changes, workflow steps, or processing history. If these logs are deleted (either manually by an administrator or automatically by a cleanup job), the system cannot find the required log data.
  This situation often arises in workflow scenarios or change document processing where the system expects to find a log but it no longer exists.
  
  
  Common Scenarios
  
  Workflow Logs Deleted: Workflow logs are deleted either manually or by the standard SAP background job SAP_WAPI_LOG_DELETE which cleans up old workflow logs.
  Change Document Logs Deleted: Change documents or audit logs might be deleted due to data archiving or cleanup activities.
  Custom Objects: Custom developments that rely on logs for processing might encounter this error if logs are deleted.
  
  
  Solution
  
  
  Check Log Deletion Settings:
  
  Verify if there are any scheduled jobs or manual activities that delete logs.
  For workflow logs, check the job SAP_WAPI_LOG_DELETE and its parameters.
  Adjust the retention period if necessary to keep logs longer.
  
  
  
  Avoid Accessing Deleted Logs:
  
  Ensure that the process or program does not try to access logs that have been deleted.
  Modify custom code or workflows to handle missing logs gracefully.
  
  
  
  Restore Logs (if possible):
  
  If logs are critical and have been deleted accidentally, check if you can restore them from backups or archive.
  Otherwise, you may need to recreate the object or restart the process.
  
  
  
  Monitor Log Deletion Jobs:
  
  Regularly monitor and review the log deletion jobs to ensure they are not deleting logs prematurely.
  
  
  
  SAP Notes and Support:
  
  Check SAP Notes for any known issues related to VO231.
  If the problem persists and impacts business processes, consider raising a support ticket with SAP.
  
  
  
  
  Related Information
  
  
  Transaction Codes:
  
  SWI1 - Workflow Log Display
  SWI2_FREQ - Workflow Log Deletion
  SM37 - Job Monitoring (to check log deletion jobs)
  SARA - Data Archiving (for logs and change documents)
  
  
  
  Standard Jobs:
  
  SAP_WAPI_LOG_DELETE - Deletes old workflow logs.
  SAP_WAPI_EVENT_DELETE - Deletes old workflow events.
  
  
  
  SAP Notes:
  
  Search for notes related to VO231 or workflow log deletion for specific patches or fixes.
  
  
  
  Best Practices:
  
  Set appropriate retention periods for logs based on business requirements.
  Regularly archive logs if needed instead of deleting them.
  Implement error handling in custom programs to manage missing logs.
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Attempt to access logs that have been deleted (workflow logs, change documents, etc.)
  
  
  Solution
  Adjust log retention, avoid accessing deleted logs, restore from backup if possible
  
  
  Related
  Workflow log deletion jobs (SAP_WAPI_LOG_DELETE), transaction SWI1, SAP Notes
  
  
  
  
  If you provide more context (e.g., which module or process triggers VO231), I can help tailor the solution further.