How To Fix VL623 - GI for delivery & has not yet taken place or is already canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 623

• Message text: GI for delivery & has not yet taken place or is already canceled

What causes this issue?

You try to cancel goods movement for a delivery. However, goods
movement has either not been posted for the delivery specified or has
been posted and already cancelled.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

1. Check in the document flow for the delivery whether a material
document or a cancellation document exists for goods movement.
2. In the "Change delivery" screen, select "Header - General header
data": The goods movement status of the delivery should be set to
"C".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL623 - GI for delivery & has not yet taken place or is already canceled ?

  The SAP error message VL623 indicates that a goods issue (GI) for a delivery has not yet taken place or has already been canceled. This error typically occurs when you attempt to perform a goods issue for a delivery that is not in a valid state for processing. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Delivery Status: The delivery may not be in a status that allows for a goods issue. For example, it might be in a "created" status or already marked as canceled.
  Incomplete Delivery: The delivery might not have all the necessary data or might be incomplete, preventing the goods issue from being processed.
  Document Flow Issues: There may be issues in the document flow, such as missing preceding documents (like sales orders or transfer orders).
  User Authorization: The user may not have the necessary authorizations to perform the goods issue for the delivery.
  System Configuration: There could be configuration settings in the system that prevent the goods issue from being processed under certain conditions.
  
  Solutions:
  
  Check Delivery Status: Verify the status of the delivery in the system. Ensure that it is not canceled and is in a status that allows for a goods issue (e.g., "Ready for Picking").
  Complete Delivery: If the delivery is incomplete, ensure that all necessary data is filled in and that the delivery is fully processed.
  Review Document Flow: Check the document flow to ensure that all preceding documents are in place and correctly processed.
  User Authorization: Ensure that the user attempting to perform the goods issue has the necessary authorizations. If not, contact your SAP security team to grant the required permissions.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to review any settings that might be affecting the goods issue process.
  Transaction Codes: Use transaction codes like VL02N (Change Outbound Delivery) to check the delivery details and VL03N (Display Outbound Delivery) to view the status and document flow.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the VL623 error. SAP frequently updates its knowledge base with solutions for common errors.
  Documentation: Refer to SAP documentation for outbound delivery processing to understand the requirements and steps involved in performing a goods issue.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the VL623 error and implement a solution to resolve it.