How To Fix VF205 - Document number assignment has reached a critical threshold.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 205

• Message text: Document number assignment has reached a critical threshold.

What causes this issue?

Document number assignment for the number range object &V1& in number
range &V2& with prefix &V3& has reached a threshold that is defined as
critical. This usually means that a relatively small number of free
document numbers remain within the current number range. The exact
number of remaining free numbers depends on the defined percentage
warning, which can range from 0.1% to 99.9%.

How to fix this error?

You can either increase the upper limit of the number range interval or
reset the current number range status. In addition<(>,<)> you must
ensure that in future, no number is assigned more than once.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VF205 - Document number assignment has reached a critical threshold. ?

  The SAP error message VF205, "Document number assignment has reached a critical threshold," typically occurs when the number range for billing documents (in this case, invoices) is nearing its limit. This can happen if the number range is set to a finite value and has been used up to a certain threshold, which is defined in the system settings.
  Cause:
  
  Number Range Limit: The number range for billing documents has a defined upper limit, and the system is approaching this limit.
  Configuration Settings: The configuration for the number range may not have been set to allow for sufficient numbers, or the number range may not have been extended in time.
  Threshold Settings: SAP allows for a threshold to be set, which triggers warnings or errors when the number of available document numbers falls below a certain level.
  
  Solution:
  To resolve the VF205 error, you can take the following steps:
  
  
  Check Number Range Configuration:
  
  Go to transaction code SNRO (Number Range Objects).
  Look for the number range object related to billing documents (usually F2 for invoices).
  Check the current status of the number range and see how many numbers are still available.
  
  
  
  Extend the Number Range:
  
  If the number range is nearing its limit, you can extend it. This can be done in transaction code SNRO or OBA7 (for number range maintenance).
  You may need to create a new number range or extend the existing one to accommodate more document numbers.
  
  
  
  Adjust Threshold Settings:
  
  If necessary, adjust the threshold settings in the number range configuration to prevent the error from occurring in the future.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to ensure that you do not reach critical thresholds again.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or consult with your SAP Basis or functional team for specific instructions related to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: Number Range Object Maintenance
  OBA7: Maintain Number Ranges for Document Types
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to number range issues.
  User Roles: Ensure that you have the necessary authorizations to make changes to number ranges.
  
  By following these steps, you should be able to resolve the VF205 error and ensure that your billing document number assignments continue without interruption.