How To Fix VA138 - Changing the version status is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: VA - Output for CAS Sales Activities

• Message number: 138

• Message text: Changing the version status is not allowed

What causes this issue?

The version status cannot be changed because one of the following
situations occured:
- You are in display mode.
- The status of the direct mailing campaign does not allow you to
change the status of a version.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VA138 - Changing the version status is not allowed ?

  The SAP error message VA138, which states "Changing the version status is not allowed," typically occurs in the context of sales order processing, particularly when dealing with version management in sales documents. This error indicates that the system is preventing changes to the status of a version due to certain restrictions or conditions.
  Causes:
  
  
  Version Status Restrictions: The version of the sales document you are trying to change may be locked or in a status that does not allow modifications. For example, if the version is already confirmed or has been processed in a way that prohibits further changes.
  
  
  Document Flow: If the sales document is linked to other documents (like delivery or billing documents), the system may restrict changes to maintain data integrity.
  
  
  User Authorizations: The user may not have the necessary authorizations to change the version status.
  
  
  Configuration Settings: Certain configuration settings in the SAP system may restrict changes to version statuses based on business rules.
  
  
  Solutions:
  
  
  Check Document Status: Review the status of the sales document version you are trying to change. Ensure that it is in a state that allows for modifications.
  
  
  Review Document Flow: Check if there are any dependent documents (like deliveries or invoices) that are affecting the ability to change the version status. You may need to reverse or delete these documents first.
  
  
  User Authorizations: Ensure that the user attempting to make the change has the appropriate authorizations. If not, contact your SAP security administrator to review and adjust the user's permissions.
  
  
  Consult Configuration: If you have access to the configuration settings, review the settings related to version management in sales documents. You may need to consult with your SAP functional consultant to understand if any business rules are preventing the change.
  
  
  Use Transaction Codes: If applicable, use transaction codes like VA02 (Change Sales Order) to attempt to make the necessary changes, ensuring you are following the correct process.
  
  
  SAP Notes and Documentation: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  
  
  Related Information:
  
  SAP Help Portal: The SAP Help Portal provides documentation on sales order processing and version management, which can be useful for understanding the context of this error.
  SAP Community: Engaging with the SAP Community can provide insights from other users who may have encountered similar issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA01 (Create Sales Order), VA02 (Change Sales Order), and VA03 (Display Sales Order) for managing sales documents.
  
  If the issue persists after trying the above solutions, it may be beneficial to involve your SAP support team or consult with SAP directly for further assistance.