How To Fix UMB203 - You are not authorized to delete document '&'

SAP Error Message - Details

• Message type: E = Error

• Message class: UMB - SEM-CPM: Balanced Scorecard

• Message number: 203

• Message text: You are not authorized to delete document '&'

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Contact your system administrator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UMB203 - You are not authorized to delete document '&' ?

  The SAP error message UMB203, which states "You are not authorized to delete document '&'", typically indicates that the user attempting to delete a document does not have the necessary authorization to perform that action. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to delete the specific document type. This could be due to missing roles or permissions in their user profile.
  Document Status: The document may be in a status that does not allow deletion (e.g., it may be locked or already processed).
  Configuration Settings: The system may have specific configurations that restrict deletion based on certain criteria (e.g., document type, user group).
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user's roles and authorizations in transaction SU01 or PFCG to ensure they have the necessary permissions to delete the document.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should update the user's roles to include the required authorization objects (e.g., S_DATA, S_TCODE, etc.) for document deletion.
  
  
  
  Check Document Status:
  
  Verify the status of the document in question. If it is locked or in a state that does not allow deletion, you may need to change its status or consult with the relevant department to understand why it cannot be deleted.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or internal guidelines regarding document deletion to ensure compliance with company policies.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you believe the authorizations are correct, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to document deletion include S_DOCUMENT, S_DATA, and specific objects related to the document type you are trying to delete.
  Transaction Codes: Familiarize yourself with transaction codes like SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check) for managing user roles and authorizations.
  Documentation: Refer to SAP Help Portal or internal documentation for specific guidelines on managing authorizations and handling document deletions.
  
  By following these steps, you should be able to identify the cause of the UMB203 error and implement a solution to resolve it.