How To Fix UCF8031 - Document &1 of period &2 already reversed (reversal doc. &3 of period &4)

SAP Error Message - Details

• Message type: E = Error

• Message class: UCF8 - Messages for Manual Journal Entry

• Message number: 031

• Message text: Document &1 of period &2 already reversed (reversal doc. &3 of period &4)

What causes this issue?

You want to reverse document &V1& of period &V2&. This document is
already being reversed by document &V3& of period &V4&.

System Response

The document cannot be reversed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCF8031 - Document &1 of period &2 already reversed (reversal doc. &3 of period &4) ?

  The SAP error message UCF8031 indicates that a document has already been reversed in a specific period, and you are attempting to reverse it again. This error typically occurs in the context of financial accounting or controlling when dealing with document reversals in SAP.
  Cause:
  The error message UCF8031 is triggered when:
  
  You attempt to reverse a document that has already been reversed.
  The reversal document is already recorded in the specified period.
  There may be restrictions on reversing documents in certain periods due to configuration settings or business rules.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Status: Verify if the document you are trying to reverse has already been reversed. You can do this by checking the document flow or the document history in the relevant transaction (e.g., FB03 for financial documents).
  
  
  Review Reversal Document: If the document has been reversed, check the reversal document (the one indicated in the error message) to ensure it is correct and properly posted.
  
  
  Correct Reversal Attempt: If you need to make adjustments, consider whether you need to reverse the reversal (if applicable) or make a new posting to correct the financial records.
  
  
  Consult Configuration: If you believe the reversal should be allowed, check the configuration settings in your SAP system. There may be settings that restrict reversals in certain periods or for specific document types.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Common transaction codes related to document reversal include:
  
  FB08: Reverse Document
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  
  Document Flow: Understanding the document flow can help you trace the history of transactions and identify any issues with reversals.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance related to document reversals.
  
  
  User Authorization: Ensure that you have the necessary authorizations to perform reversals in the system, as restrictions may apply based on user roles.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.