How To Fix SWNT004 - &2 records deleted from scenario '&1' (all)

SAP Error Message - Details

• Message type: E = Error

• Message class: SWNT - WF Notif: Messages for Trace

• Message number: 004

• Message text: &2 records deleted from scenario '&1' (all)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWNT004 - &2 records deleted from scenario '&1' (all) ?

  The SAP error message SWNT004 indicates that a certain number of records have been deleted from a specific scenario in the SAP system. This message is typically related to the SAP Workflow or Business Workflow (SW) component, where the system is informing you that certain entries have been removed from a workflow scenario.
  Cause:
  The deletion of records can occur due to various reasons, including:
  
  Manual Deletion: Users with the appropriate permissions may have manually deleted records from the workflow scenario.
  Data Cleanup: A scheduled job or a background process may have been set up to clean up old or obsolete records.
  System Maintenance: During system upgrades or maintenance, certain records may be purged to optimize performance.
  Configuration Changes: Changes in the workflow configuration or settings may lead to the deletion of records that are no longer relevant.
  
  Solution:
  To address the SWNT004 error message, consider the following steps:
  
  
  Check Workflow Logs: Review the workflow logs to identify which records were deleted and why. This can provide insights into whether the deletion was expected or if it indicates a problem.
  
  
  Review User Actions: If the deletion was manual, check the user actions to ensure that it was intentional and that the user had the necessary permissions.
  
  
  Analyze Scheduled Jobs: If there are scheduled jobs that perform data cleanup, review their configurations to ensure they are set up correctly and are not deleting necessary records.
  
  
  Restore Deleted Records: If the deletion was unintentional and you need the records back, check if you have backups or if the records can be restored from a previous state.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to the specific workflow scenario to understand the implications of the deletion and any recommended actions.
  
  
  Contact SAP Support: If the issue persists or if you are unsure about the cause of the deletion, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWI1 (Work Item Selection), SWI2_FREQ (Work Items by Frequency), and SWI2_DURA (Work Items by Duration) to monitor and manage workflow items.
  Workflow Configuration: Understanding the configuration of your workflows can help prevent unintended deletions in the future.
  System Monitoring: Implement monitoring tools to keep track of changes in workflow scenarios and to alert you to any unexpected deletions.
  
  By following these steps, you should be able to understand the cause of the SWNT004 message and take appropriate action to resolve any issues related to deleted records in your SAP workflow scenarios.