How To Fix SWF_FLEX_RUN123 - Deadline will be determined using civil calendar

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_FLEX_RUN - Workflow: Runtime Errors

• Message number: 123

• Message text: Deadline will be determined using civil calendar

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_FLEX_RUN123 - Deadline will be determined using civil calendar ?

  The SAP error message SWF_FLEX_RUN123, which states "Deadline will be determined using civil calendar," typically occurs in the context of workflow management within SAP systems. This message indicates that the system is using the civil calendar to determine deadlines for workflow tasks, which may not align with the expected business calendar or working days.
  Cause:
  
  Calendar Configuration: The error often arises due to the configuration of the calendar settings in the SAP system. If the system is set to use the civil calendar instead of a custom business calendar, it may lead to discrepancies in deadline calculations.
  Workflow Settings: The workflow definition may not be properly configured to utilize the correct calendar settings, leading to the default civil calendar being applied.
  Public Holidays: If public holidays or non-working days are not defined in the system, the workflow may default to the civil calendar, which does not account for these non-working days.
  
  Solution:
  
  
  Check Calendar Settings:
  
  Navigate to the transaction code SCAL (Calendar Maintenance) in SAP.
  Verify the settings for the business calendar and ensure that it is correctly defined, including working days and public holidays.
  If necessary, create or adjust the business calendar to reflect the organization's working days.
  
  
  
  Adjust Workflow Configuration:
  
  Review the workflow definition in transaction SWDD (Workflow Builder).
  Ensure that the workflow is configured to use the correct calendar settings. This may involve checking the task settings and ensuring they reference the appropriate calendar.
  
  
  
  Define Public Holidays:
  
  Use transaction SCAL to define public holidays and non-working days that should be considered in the workflow.
  Ensure that these holidays are linked to the correct calendar used by the workflow.
  
  
  
  Testing:
  
  After making changes, test the workflow to ensure that deadlines are calculated correctly according to the business calendar.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed instructions on configuring calendars and workflows.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message or provide patches and updates.
  Community Forums: Engage with SAP community forums or support channels for additional insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the SWF_FLEX_RUN123 error and ensure that deadlines are calculated according to your organization's business calendar.