How To Fix SRM_ECM_MSG194 - Delete Failed as multiple links of document "&1" exists under the source

SAP Error Message - Details

• Message type: E = Error

• Message class: SRM_ECM_MSG - Message Class for ECM

• Message number: 194

• Message text: Delete Failed as multiple links of document "&1" exists under the source

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SRM_ECM_MSG194 - Delete Failed as multiple links of document "&1" exists under the source ?

  The SAP error message SRM_ECM_MSG194 indicates that a deletion operation has failed because there are multiple links to the document specified by "&1" under the source. This typically occurs in the context of SAP Supplier Relationship Management (SRM) when trying to delete a document that is still referenced by other documents or entities in the system.
  Cause:
  
  
  Multiple References: The document you are trying to delete is linked to multiple other documents or objects in the system. This could be due to various reasons, such as:
  
  The document is part of a purchase order, contract, or other procurement-related documents.
  There are existing approvals, workflows, or other processes that reference the document.
  
  
  
  Data Integrity Constraints: SAP enforces data integrity rules to prevent the deletion of documents that are still in use or referenced elsewhere.
  
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify References:
  
  Use transaction codes like SWI1 (Work Item Selection) or SWI2_DIAG (Workflow Diagnosis) to check if there are any workflows or approvals linked to the document.
  Check the document's details to see where it is being referenced. This may involve looking at related purchase orders, contracts, or other documents.
  
  
  
  Remove References:
  
  If possible, remove or unlink the references to the document. This may involve:
  
  Cancelling or completing any workflows that are using the document.
  Deleting or modifying related documents that reference it.
  
  
  
  
  
  Check for Active Processes:
  
  Ensure that there are no active processes (like approvals or workflows) that are still using the document. You may need to complete or cancel these processes.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific guidance on handling document deletions in your version of SAP SRM.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP SRM that can help you manage documents and workflows.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Permissions: Ensure that you have the necessary permissions to delete documents and manage workflows in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.