How To Fix SH031 - Only the first 100 values are displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: SH - SAPhelp messages

• Message number: 031

• Message text: Only the first 100 values are displayed

What causes this issue?

The selected polssible entries list contains more than 100 entries.

System Response

To reduce the system load, only the first 100 possible entries which
correspond to the selection conditions are read and displayed in the
database.

How to fix this error?

With the pushbutton "New entries", you can further define the
selection conditions for which the complete possible entries are then
displayed explicitly. Please note that, for a large number of hits, a
high wait time is possible!

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SH031 - Only the first 100 values are displayed ?

  The SAP error message SH031, which states "Only the first 100 values are displayed," typically occurs in the context of SAP systems when a user is trying to display a list of values (for example, in a selection screen or a dropdown) that exceeds a predefined limit. This is a common limitation in SAP systems to prevent performance issues when dealing with large datasets.
  Cause:
  
  Data Volume: The primary cause of this error is that the system is trying to display more than 100 values in a selection list or dropdown, which exceeds the limit set by the system.
  Configuration Settings: The limit of 100 values is often a default setting in SAP to optimize performance and usability.
  Inefficient Queries: If the underlying query or selection criteria are not specific enough, it may return a large number of results.
  
  Solution:
  
  Refine Selection Criteria: Narrow down your search criteria to reduce the number of results returned. This can be done by adding more filters or specific parameters to your query.
  Use Search Help: If available, use the search help functionality (F4 help) to find specific values instead of displaying all possible values.
  Adjust System Settings: If you have the necessary authorizations, you can adjust the settings in the SAP system to increase the limit of displayed values. This typically involves configuration changes in the relevant transaction codes or settings.
  Consult with SAP Basis or ABAP Team: If you are unable to resolve the issue through the above methods, consult with your SAP Basis or ABAP development team. They may be able to modify the underlying code or settings to accommodate more values if necessary.
  
  Related Information:
  
  Performance Considerations: Displaying a large number of values can lead to performance degradation, which is why SAP imposes limits.
  User Training: Educating users on how to effectively use selection criteria can help minimize the occurrence of this error.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  
  By following these steps, you should be able to address the SH031 error message effectively.