How To Fix /SEHS/PH_CM_DATA008 - Phrase item cannot be deleted in status &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /SEHS/PH_CM_DATA -

• Message number: 008

• Message text: Phrase item cannot be deleted in status &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SEHS/PH_CM_DATA008 - Phrase item cannot be deleted in status &1 ?

  The SAP error message /SEHS/PH_CM_DATA008 Phrase item cannot be deleted in status &1 typically occurs in the context of managing phrase items in the SAP system, particularly when dealing with the Phrase Management functionality in SAP Environment, Health, and Safety (EHS) or similar modules.
  Cause:
  The error indicates that the phrase item you are trying to delete is in a status that does not allow deletion. Common statuses that might prevent deletion include:
  
  Active: The phrase item is currently in use or active.
  Locked: The item may be locked for editing or deletion due to ongoing processes or user restrictions.
  Approved: If the item has been approved, it may not be eligible for deletion without going through an unapproval process.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status: Identify the current status of the phrase item. You can do this by navigating to the relevant transaction or report that displays the phrase item details.
  
  
  Change the Status: If the item is in a status that prevents deletion (like Active or Approved), you may need to change its status. This could involve:
  
  Deactivating the phrase item if it is active.
  Unapproving the item if it has been approved.
  Unlocking the item if it is locked.
  
  
  
  Delete After Status Change: Once the status has been changed to one that allows deletion (like Inactive or Draft), attempt to delete the phrase item again.
  
  
  Consult Documentation: If you are unsure about the statuses and their implications, refer to the SAP documentation or help files related to Phrase Management in your specific SAP version.
  
  
  User Permissions: Ensure that you have the necessary permissions to delete phrase items. If you do not have the required authorizations, contact your SAP administrator.
  
  
  Check for Dependencies: Ensure that there are no dependencies or references to the phrase item in other documents or processes that might prevent its deletion.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing phrase items, such as /SEHS/PH_CM for Phrase Management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to resolve the error and successfully delete the phrase item if it is appropriate to do so.