How To Fix SBDS356 - Note function not available for these documents

SAP Error Message - Details

• Message type: E = Error

• Message class: SBDS - Message Class: Business Document Service

• Message number: 356

• Message text: Note function not available for these documents

What causes this issue?

The document for which you want to create a note is not stored on a
HTTP archive server.
The note function is, however, only available for documents which are
stored on a HTTP server.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact your archive and system administrator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SBDS356 - Note function not available for these documents ?

  The SAP error message SBDS356, which states "Note function not available for these documents," typically occurs when you are trying to use the note function (such as adding notes or comments) on documents that do not support this feature. This can happen in various SAP modules, particularly in the context of document management or workflow processes.
  Causes:
  
  Document Type Restrictions: The document type you are working with may not be configured to allow notes. Certain document types in SAP have restrictions on the functionalities available to them.
  Authorization Issues: The user may not have the necessary authorizations to add notes to the specific document type.
  System Configuration: The SAP system may not be configured to support notes for the specific transaction or document type you are using.
  Document Status: The status of the document may prevent the addition of notes. For example, if the document is in a completed or locked state, the note function may be disabled.
  
  Solutions:
  
  Check Document Type Configuration: Verify the configuration of the document type in question. Ensure that the note function is enabled for that document type in the system settings.
  Review User Authorizations: Check the user roles and authorizations to ensure that the user has the necessary permissions to add notes to the document.
  Change Document Status: If the document is in a status that does not allow notes, consider changing its status if appropriate, or consult with your SAP administrator for guidance.
  Consult SAP Documentation: Refer to SAP documentation or help resources for specific details on the document type and its capabilities regarding notes.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  SAP Notes and Knowledge Base Articles: Check for any relevant SAP Notes or Knowledge Base Articles that may address this specific error message or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to document management and note functionalities, such as CV01N (Create Document), CV02N (Change Document), etc.
  User Training: Ensure that users are trained on the functionalities available for different document types and the implications of document statuses.
  
  By following these steps, you should be able to diagnose and resolve the SBDS356 error in your SAP environment.