How To Fix SBDS311 - Maximum number of hits exceeded. Only the first & are displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: SBDS - Message Class: Business Document Service

• Message number: 311

• Message text: Maximum number of hits exceeded. Only the first & are displayed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SBDS311 - Maximum number of hits exceeded. Only the first & are displayed ?

  The SAP error message SBDS311, which states "Maximum number of hits exceeded. Only the first & are displayed," typically occurs in the context of SAP Business Warehouse (BW) or SAP BusinessObjects when a query or report returns more results than the system is configured to display. This is a common limitation designed to prevent performance issues when handling large datasets.
  Cause:
  
  Result Set Limit: The system has a predefined limit on the number of records it can display in a single query result. This limit is often set to avoid performance degradation.
  Query Design: The query may not be optimized, leading to an unexpectedly large result set.
  User Settings: User-specific settings or system-wide settings may restrict the number of records returned.
  
  Solution:
  
  
  Adjust Query Settings:
  
  Modify the query to limit the number of records returned. This can be done by adding filters or conditions to narrow down the results.
  Use aggregation or summarization to reduce the number of records.
  
  
  
  Change Display Settings:
  
  If you have access, check the settings in the reporting tool (like SAP BW or BusinessObjects) to see if there is an option to increase the maximum number of hits displayed.
  In some cases, you may be able to adjust the settings in the SAP GUI or the specific reporting tool to allow for more records to be displayed.
  
  
  
  Pagination:
  
  Implement pagination in your report or query to allow users to navigate through the results in smaller chunks rather than trying to display everything at once.
  
  
  
  Performance Optimization:
  
  Review and optimize the underlying data model or query design to ensure that it is efficient and returns only the necessary data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions on how to adjust settings related to maximum hits or result limits.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Roles and Permissions: Ensure that the user has the appropriate roles and permissions to modify query settings or access more data.
  System Performance: Be aware that increasing the number of hits displayed may impact system performance, so it should be done judiciously.
  
  If the issue persists after trying these solutions, it may be beneficial to consult with your SAP administrator or technical support for further assistance.