How To Fix /SAPPO/MSG318 - It is not possible to display all data records

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPO/MSG -

• Message number: 318

• Message text: It is not possible to display all data records

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPO/MSG318 - It is not possible to display all data records ?

  The SAP error message /SAPPO/MSG318 typically indicates that the system is unable to display all data records due to certain limitations or issues. This error can occur in various contexts, often related to data retrieval or display in SAP applications, particularly in the context of Purchase Order (PO) processing or similar modules.
  Cause:
  
  
  Data Volume: The most common cause is that the volume of data being retrieved exceeds the system's display limits. This can happen if there are too many records to display in a single view or if the data set is too large for the system to handle efficiently.
  
  
  System Configuration: There may be configuration settings in the SAP system that limit the number of records displayed in a report or transaction.
  
  
  Performance Issues: If the system is experiencing performance issues, it may not be able to process and display all records in a timely manner.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view all records, leading to partial data being displayed.
  
  
  Solution:
  
  
  Limit Data Retrieval: Modify the selection criteria to limit the number of records being retrieved. This can be done by adding filters or date ranges to narrow down the results.
  
  
  Check Configuration Settings: Review the configuration settings related to data display limits in the relevant SAP module. Adjust these settings if necessary to allow for more records to be displayed.
  
  
  Use Pagination: If the application supports it, use pagination to view data in smaller chunks rather than trying to load all records at once.
  
  
  Performance Optimization: If performance is an issue, consider optimizing the database or the queries being run. This may involve indexing tables or reviewing the underlying data model.
  
  
  Authorization Check: Ensure that the user has the appropriate authorizations to view all the necessary records. If not, work with your SAP security team to adjust the user's roles and permissions.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or updates that may address this specific error message or provide additional guidance.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like ME23N (Display Purchase Order) or ME2N (Purchase Orders by PO Number) when encountering this error.
  SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. They may provide patches or additional troubleshooting steps.
  Documentation: Review the SAP documentation related to the specific module you are working with for any known issues or limitations regarding data display.
  
  By following these steps, you should be able to address the error message /SAPPO/MSG318 and improve your ability to view the necessary data records in SAP.