How To Fix RSDA165 - User &1 is not authorized to delete archive data

SAP Error Message - Details

• Message type: E = Error

• Message class: RSDA - BW Archiving: Messages

• Message number: 165

• Message text: User &1 is not authorized to delete archive data

What causes this issue?

User &v1& is not authorized to delete data from the archive of
InfoProvider &v2&.
To delete data from an InfoProvider archive, you need authorization to
reload data from the archive and authorization to delete data from the
InfoProvider.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The request cannot be deleted.

How to fix this error?

Ask your administrator to assign you the relevant authorizations.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RSDA165 - User &1 is not authorized to delete archive data ?

  The SAP error message RSDA165 indicates that a user is attempting to delete archive data but does not have the necessary authorization to perform this action. This error typically arises in the context of data archiving and deletion processes within SAP systems.
  Cause:
  The primary cause of this error is a lack of appropriate authorizations assigned to the user who is trying to delete the archived data. In SAP, specific roles and authorizations are required to perform actions related to data archiving and deletion to ensure data integrity and security.
  Solution:
  To resolve the RSDA165 error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Verify the user's current authorization profile. You can do this by using transaction code SU01 to display the user details.
  Check if the user has the necessary authorizations for archiving and deleting data. The relevant authorization objects may include:
  
  S_ARCHIVE: This object controls access to archiving functions.
  S_DATASET: This object controls access to file operations, which may be relevant if the archiving process involves file handling.
  
  
  
  
  
  Assign Required Roles:
  
  If the user lacks the necessary authorizations, you will need to assign the appropriate roles that include the required authorizations. This can be done by a system administrator or a user with the necessary privileges.
  Ensure that the roles assigned comply with your organization’s security policies.
  
  
  
  Test the Changes:
  
  After updating the user’s authorizations, have the user attempt to delete the archive data again to confirm that the issue has been resolved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization’s internal guidelines for specific roles and authorizations related to data archiving and deletion.
  
  
  
  Audit and Review:
  
  Regularly audit user roles and authorizations to ensure that they are up to date and that users have the appropriate access levels for their job functions.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: This transaction is used for data archiving in SAP.
  SU01: This transaction is used to manage user accounts and authorizations.
  PFCG: This transaction is used to manage roles and profiles in SAP.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may provide additional insights or updates regarding authorization issues related to archiving.
  
  
  
  Security Best Practices:
  
  Ensure that users have the minimum necessary authorizations to perform their job functions, following the principle of least privilege.
  
  
  
  By following these steps, you should be able to resolve the RSDA165 error and ensure that users have the appropriate access to delete archive data in SAP.