How To Fix RP123 - Official code & is incompatible with employee subgroup

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 123

• Message text: Official code & is incompatible with employee subgroup

What causes this issue?

The education and training status in table 503
- in training
- trained
does not match the key in table 543.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP123 - Official code & is incompatible with employee subgroup ?

  The SAP error message "RP123: Official code & is incompatible with employee subgroup" typically occurs in the context of HR (Human Resources) modules when there is a mismatch between the official code assigned to an employee and the employee subgroup defined in the system.
  Cause:
  
  Mismatch in Configuration: The official code (often related to job roles, positions, or other classifications) does not align with the employee subgroup settings in the system. This can happen if the official code is not allowed for the specific employee subgroup.
  Data Entry Errors: Incorrect data entry when assigning the official code to an employee can lead to this error.
  Changes in Employee Group/Subgroup: If there have been recent changes in the employee group or subgroup configurations, existing records may not comply with the new settings.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (usually in the SPRO transaction) and verify the relationship between official codes and employee subgroups.
  Ensure that the official code is correctly assigned to the relevant employee subgroup.
  
  
  
  Review Employee Master Data:
  
  Check the employee master data for the specific employee causing the error. Look at the official code and employee subgroup fields to ensure they are correctly populated.
  If necessary, update the employee's official code or subgroup to ensure compatibility.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines related to the official codes and employee subgroups to ensure compliance with organizational policies.
  
  
  
  Testing:
  
  After making changes, test the employee record to ensure that the error no longer appears.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  Customizing Settings: The settings for employee subgroups and official codes can be found under the HR customizing section in SPRO.
  Documentation: SAP Help Portal and community forums can provide additional insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the RP123 error and ensure that the official code is compatible with the employee subgroup.